[Code of Federal Regulations]

[Title 49, Volume 2]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 49CFR110.90]



[Page 69-70]

 

                        TITLE 49--TRANSPORTATION

 

   CHAPTER I--PIPELINE AND HAZARDOUS MATERIALS SAFETY ADMINISTRATION, 

                      DEPARTMENT OF TRANSPORTATION

 

PART 110_HAZARDOUS MATERIALS PUBLIC SECTOR TRAINING AND PLANNING GRANTS

--Table of Contents

 

Sec. 110.90  Grant monitoring, reports, and records retention.



    (a) Grant monitoring. Project managers are responsible for managing 

the day-to-day operations of grant, subgrant and contract-supported 

activities. Project managers must monitor performance of supported 

activities to assure compliance with applicable Federal requirements and 

achievement of performance goals. Monitoring must cover each program, 

function, activity, or task covered by the grant. Monitoring and 

reporting requirements for planning and training are contained in this 

part; general grant reporting requirements are specified in 49 CFR 

18.40.

    (b) Reports. (1) The project manager shall submit a performance 

report at the completion of an activity for which reimbursement is being 

requested or with a request to amend the grant. The final performance 

report is due 90 days after the expiration or termination of the grant.

    (2) Project managers shall submit an original and two copies of all 

performance reports. Performance reports for planning and training must 

include comparison of actual accomplishments to the stated goals and 

objectives established for the performance period, and the reasons for 

not achieving those goals and objectives, if applicable.

    (3) Project managers shall report developments or events that occur 

between the required performance reporting dates which have significant 

impact upon the planning and training activity such as:

    (i) Problems, delays, or adverse conditions which will impair the 

ability to meet the objective of the grant; and



[[Page 70]]



    (ii) Favorable developments which enable meeting time schedules and 

objectives sooner or at less cost than anticipated or producing more 

beneficial results than originally planned.

    (4) Financial reporting, except as provided in Sec. 110.70 and 49 

CFR 18.41, shall be supplied quarterly using Standard Form 270, Request 

for Advance or Reimbursement, to report the status of funds. The project 

manager shall report separately on planning and training.

    (c) Records retention. In accordance with 49 CFR 18.42, all 

financial and programmatic records, supporting documents, statistical 

records, training materials, and other documents generated under a grant 

shall be maintained by the project manager for three years from the date 

the project manager submits the final financial status report (SF 269) 

or Request for Advance or Reimbursement (SF 270). The project manager 

shall designate a repository and single-point of contact for planning 

and for training, or both, for these purposes. If any litigation, claim, 

negotiation, audit or other action involving the records has been 

started before the expiration of the 3-year period, the records must be 

retained until completion of the action and resolution of all issues 

which arise from it, or until the end of the regular 3-year period, 

whichever is later.