[Code of Federal Regulations]

[Title 49, Volume 1]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 49CFR19.51]



[Page 171-172]

 

                        TITLE 49--TRANSPORTATION

 

          Subtitle A--Office of the Secretary of Transportation

 

PART 19_UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND AGREEMENTS 

WITH INSTITUTIONS OF HIGHER EDUCATION, HOSPITALS, AND OTHER NON-PROFIT 

ORGANIZATIONS--Table of Contents

 

                    Subpart C_Post-Award Requirements

 

Sec. 19.51  Monitoring and reporting program performance.



    (a) Recipients are responsible for managing and monitoring each 

project, program, subaward, function or activity supported by the award. 

Recipients shall monitor subawards to ensure subrecipients have met the 

audit requirements as delineated in Sec. 19.26.

    (b) The Federal awarding agency shall prescribe the frequency with 

which the performance reports shall be submitted. Except as provided in 

Sec. 19.51(f), performance reports shall not be required more 

frequently than quarterly or, less frequently than annually. Annual 

reports shall be due 90 calendar days after the grant year; quarterly or 

semi-annual reports shall be due 30 days after the reporting period. The 

Federal awarding agency may require annual reports before the 

anniversary dates of multiple year awards in lieu of these requirements. 

The final performance reports are due 90 calendar days after the 

expiration or termination of the award.

    (c) If inappropriate, a final technical or performance report shall 

not be required after completion of the project.

    (d) When required, performance reports shall generally contain, for 

each award, brief information on each of the following:

    (1) A comparison of actual accomplishments with the goals and 

objectives established for the period, the findings of the investigator, 

or both. Whenever appropriate and the output of programs or projects can 

be readily quantified, such quantitative data should be related to cost 

data for computation of unit costs.

    (2) Reasons why established goals were not met, if appropriate.

    (3) Other pertinent information including, when appropriate, 

analysis



[[Page 172]]



and explanation of cost overruns or high unit costs.

    (e) Recipients shall not be required to submit more than the 

original and two copies of performance reports.

    (f) Recipients shall immediately notify the Federal awarding agency 

of developments that have a significant impact on the award-supported 

activities. Also, notification shall be given in the case of problems, 

delays, or adverse conditions which materially impair the ability to 

meet the objectives of the award. This notification shall include a 

statement of the action taken or contemplated, and any assistance needed 

to resolve the situation.

    (g) Federal awarding agencies may make site visits, as needed.

    (h) Federal awarding agencies shall comply with clearance 

requirements of 5 CFR part 1320 when requesting performance data from 

recipients.