[Code of Federal Regulations]

[Title 49, Volume 5]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 49CFR373.103]



[Page 77]

 

                        TITLE 49--TRANSPORTATION

 

                      DEPARTMENT OF TRANSPORTATION

 

PART 373_RECEIPTS AND BILLS--Table of Contents

 

               Subpart A_Motor Carrier Receipts and Bills

 

Sec. 373.103  Expense bills.



    (a) Property. Every motor common carrier shall issue a freight or 

expense bill for each shipment transported containing the following 

information:

    (1) Names of consignor and consignee (except on a reconsigned 

shipment, not the name of the original consignor).

    (2) Date of shipment.

    (3) Origin and destination points (except on a reconsigned shipment, 

not the original shipping point unless the final consignee pays the 

charges from that point).

    (4) Number of packages.

    (5) Description of freight.

    (6) Weight, volume, or measurement of freight (if applicable to the 

rating of the freight).

    (7) Exact rate(s) assessed.

    (8) Total charges due, including the nature and amount of any 

charges for special service and the points at which such service was 

rendered.

    (9) Route of movement and name of each carrier participating in the 

transportation.

    (10) Transfer point(s) through which shipment moved.

    (11) Address where remittance must be made or address of bill 

issuer's principal place of business.



The shipper or receiver owing the charges shall be given the original 

freight or expense bill and the carrier shall keep a copy as prescribed 

at 49 CFR part 379. If the bill is electronically transmitted (when 

agreed to by the carrier and payor), a receipted copy shall be given to 

the payor upon payment.

    (b) Charter service. Every motor passenger common carrier providing 

charter service shall issue an expense bill containing the following 

information:

    (1) Serial number, consisting of one of a series of consecutive 

numbers assigned in advance and imprinted on the bill.

    (2) Name of carrier.

    (3) Names of payor and organization, if any, for which 

transportation is performed.

    (4) Date(s) transportation was performed.

    (5) Origin, destination, and general routing of trip.

    (6) Identification and seating capacity of each vehicle used.

    (7) Number of persons transported.

    (8) Mileage upon which charges are based, including any deadhead 

mileage, separately noted.

    (9) Applicable rates per mile, hour, day, or other unit.

    (10) Itemized charges for transportation, including special services 

and fees.

    (11) Total charges assessed and collected.



The carrier shall keep a copy of all expense bills issued for the period 

prescribed at 49 CFR part 379. If any expense bill is spoiled, voided, 

or unused for any reason, a copy or written record of its disposition 

shall be retained for a like period.



[55 FR 11198, Mar. 27, 1990, as amended at 59 FR 2303, Jan. 14, 1994; 61 

FR 19860, May 3, 1996; 62 FR 15423, Apr. 1, 1997]