[Code of Federal Regulations]

[Title 49, Volume 5]

[Revised as of October 1, 2005]

From the U.S. Government Printing Office via GPO Access

[CITE: 49CFR379.7]



[Page 138]

 

                        TITLE 49--TRANSPORTATION

 

                      DEPARTMENT OF TRANSPORTATION

 

PART 379_PRESERVATION OF RECORDS--Table of Contents

 

Sec. 379.7  Preservation of records.



    (a) All records may be preserved by any technology that is immune to 

alteration, modification, or erasure of the underlying data and will 

enable production of an accurate and unaltered paper copy.

    (b) Records not originally preserved on hard copy shall be 

accompanied by a statement executed by a person having personal 

knowledge of the facts indicating the type of data included within the 

records. One comprehensive statement may be executed in lieu of 

individual statements for multiple records if the type of data included 

in the multiple records is common to all such records. The records shall 

be indexed and retained in such a manner as will render them readily 

accessible. The company shall have facilities available to locate, 

identify and produce legible paper copies of the records.

    (c) Any significant characteristic, feature or other attribute that 

a particular medium will not preserve shall be clearly indicated at the 

beginning of the applicable records as appropriate.

    (d) The printed side of forms, such as instructions, need not be 

preserved for each record as long as the printed matter is common to all 

such forms and an identified specimen of the form is maintained on the 

medium for reference.