[Code of Federal Regulations]

[Title 24, Volume 1]

[Revised as of April 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 24CFR16.8]



[Page 196-197]

 

                 TITLE 24--HOUSING AND URBAN DEVELOPMENT

 

PART 16_IMPLEMENTATION OF THE PRIVACY ACT OF 1974--Table of Contents

 

Sec.  16.8  Request for correction or amendment to record.



    (a) Any individual, regardless of age, may submit to the Department 

a request for correction or amendment of a record pertaining to that 

individual. The request should be made either in person at the office 

of, or by mail addressed to, the Privacy Act Officer who processed the 

individual's request for access to the record. Although an oral request 

may be honored, a requester may be asked to submit his or her request in 

writing. The envelope containing the request and the letter itself 

should both clearly indicate that the subject is a PRIVACY ACT REQUEST 

FOR CORRECTION OR AMENDMENT.

    (b) When a request for correction or amendment is misdirected by the 

requester, or not addressed as specified in paragraph (a) of this 

section, the Department official receiving same shall make reasonable 

effort to identify, and promptly refer it to, the appropriate Privacy 

Act Officer and the time of receipt for processing purposes will be the 

time when it is received by the appropriate official.

    (c) When a request for correction or amendment fails to provide 

necessary information as set forth in paragraph (e) of this section, the 

requester shall be given reasonable opportunity to answer the request 

and shall be advised that the time of receipt for processing purposes 

will be the time when the additional necessary information is received 

by the appropriate official.

    (d) Since the request, in all cases, will follow a request for 

access under Sec.  16.4, the individual's identity will be established 

by his or her signature on the request.

    (e) A request for correction or amendment should include the 

following:

    (1) A specific identification of the record sought to be corrected 

or amended (for example, description, title, date, paragraph, sentence, 

line and words);

    (2) The specific wording to be deleted, if any;



[[Page 197]]



    (3) The specific wording to be inserted or added, if any, and the 

exact place at which it is to be inserted or added; and

    (4) A statement of the basis for the requested correction or 

amendment, with all available supporting documents and materials which 

substantiate the statement.

    (f) The provisions of Sec.  16.3(b) (2) and (3) apply to the 

information obtained under paragraph (e) of this section.