[Code of Federal Regulations]
[Title 10, Volume 4]
[Revised as of January 1, 2006]
From the U.S. Government Printing Office via GPO Access
[CITE: 10CFR1008.18]

[Page 745-746]
 
                            TITLE 10--ENERGY
 
          CHAPTER X--DEPARTMENT OF ENERGY (GENERAL PROVISIONS)
 
PART 1008_RECORDS MAINTAINED ON INDIVIDUALS (PRIVACY ACT)--Table of 
Contents
 
                  Subpart C_Disclosure to Third Parties
 
Sec. 1008.18  Accounting for disclosures.

    (a) For each disclosure of information contained in a system of 
records under his control, except disclosures to authorized officers and 
employees of DOE and disclosures required by the Freedom of Information 
Act, the appropriate System Manager shall keep an accurate accounting 
of:
    (1) The date, nature, and purposes of each disclosure of a record 
made to any person or to another agency; and

[[Page 746]]

    (2) The name and address of the person or agency to which the 
disclosure was made.
    (b) The accounting shall be retained for at least five years or the 
life of the record, whichever is longer, after the disclosure for which 
the accounting is made.
    (c) The accounting described in paragraph (a) of this section shall 
be made available to the individual named in the record upon written 
request to the Privacy Act Officer at the appropriate DOE location 
listed at Sec. 1008.2(c) of this part. However, the accounting shall 
not be revealed with respect to disclosures made under Sec. 
1008.17(b)(7) of this part, pertaining to law enforcement activity; or 
with respect to disclosures involving system of records for which DOE 
had claimed an exemption from certain requirements of the Act, as 
provided in Sec. 1008.12 of this part.
    (d) Whenever an amendment or correction of a record or a notation of 
dispute concerning the accuracy of rec ords is made by the DOE in 
accordance with Sec. Sec. 1008.10(a)(2)(iv) and 1008.11(g) of this 
part, DOE shall inform any person or other agency to whom the record was 
previously disclosed if an accounting of the disclosure was made 
pursuant to the requirements of paragraph (a) of this section, unless 
the disclosure was made pursuant to Sec. 1008.17(b)(7) of this part; or 
the disclosure involved a system of records of which DOE has claimed an 
exemption from certain requirements of the Act, as provided in Sec. 
1008.12 of this part.
    (e) The System Manager shall make reasonable efforts to serve notice 
on an individual when any record containing information about such 
individual in a DOE system of records is disclosed to any person under 
compulsory legal process when such process becomes a matter of public 
record.
    (f) Prior to disclosing any record about an individual to any person 
other than an agency, unless the disclosure is pursuant to the Freeedom 
of Information Act, the System Manager shall make reasonable efforts to 
assure that each record is accurate, complete, timely, and relevant for 
DOE's purposes.