[Code of Federal Regulations]
[Title 10, Volume 4]
[Revised as of January 1, 2006]
From the U.S. Government Printing Office via GPO Access
[CITE: 10CFR1008.7]

[Page 736]
 
                            TITLE 10--ENERGY
 
          CHAPTER X--DEPARTMENT OF ENERGY (GENERAL PROVISIONS)
 
PART 1008_RECORDS MAINTAINED ON INDIVIDUALS (PRIVACY ACT)--Table of 
Contents
 
               Subpart B_Requests for Access or Amendment
 
Sec. 1008.7  Processing of requests.

    (a) Receipt of a request made in accordance with Sec. 1008.6 shall 
be promptly acknowledged by the Privacy Act Officer.
    (b) Each request shall be acted upon promptly. Every effort will be 
made to respond within ten working days of the date of receipt by the 
System Manager or designee. If a response cannot be made within ten 
working days, the appropriate Privacy Act Officer shall send an interim 
response providing information on the status of the request, including 
an estimate of the time within which action is expected to be taken on 
the request and asking for any further information as may be necessary 
to respond to the request. Action will be completed as soon as possible, 
but not later than 20 working days after receipt of the original 
specific inquiry. In unusual circumstances and for good cause, the 
appropriate Privacy Act Officer may decide that action cannot be 
completed within the initial 20 working days. In such case, the 
appropriate Privacy Act Officer will advise the individual of the reason 
for the delay and the date (not to exceed an additional 20 working days) 
by which action can be expected to be completed.
    (c) The term unusual circumstances as used in this section includes 
situations where a search for requested records from inactive storage is 
necessary; cases where a voluminous amount of data is involved; 
instances where information on other individuals must be separated or 
expunged from the particular record; and cases where consultation with 
other agencies which have substantial interest in the response to the 
request is necessary.
    (d) Upon receiving a request, the Privacy Act Officer shall 
ascertain which System Manager or Managers of the DOE have primary 
responsibility for, custody of, or concern with the system or systems of 
records subject to the request and shall forward the request to such 
System Manager or Managers. The System Manager or Managers shall 
promptly identify and, in consultation with the General Counsel, review 
the records encompassed by the request.
    (e) Where the request is for access to or information about records, 
after reviewing the material the System Manager or Managers concerned 
shall transmit to the Privacy Act Officer the requested material. The 
transmission to the Privacy Act Officer shall include any recommendation 
that the request be granted or wholly or partially denied and shall set 
forth any exemption categories supporting denials. Any denial 
recommendation must be concurred in by the appropriate General Counsel.
    (f) Where the request is for correction or amendment of records, 
after reviewing the material the System Manager or Managers shall 
transmit a recommended decision to the Privacy Act Officer. Any 
recommendation that the request be granted or wholly or partially denied 
shall cite the exemption relied on and set forth the policy 
considerations supporting a denial. Any recommendation of denial must be 
concurred in by General Counsel.