[Code of Federal Regulations]

[Title 14, Volume 5]

[Revised as of January 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 14CFR1212.606]



[Page 86]

 

                     TITLE 14--AERONAUTICS AND SPACE

 

                          SPACE ADMINISTRATION

 

PART 1212_PRIVACY ACT_NASA REGULATIONS--Table of Contents

 

             Subpart 1212.6_Instructions for NASA Employees

 

Sec. 1212.606  Duplicate copies of records or portions of records.



    (a) NASA officials may maintain and use, for official purposes, 

duplicate copies of records or portions of records from a system of 

records maintained by their own organizational unit. This practice 

should occur only where there are justifiable organizational needs for 

it, e.g., where geographic distances make use of the system of records 

time consuming or inconvenient. These duplicate copies shall not be 

considered a separate NASA system of records. For example, an office 

head or designee may keep duplicate copies of personnel, training, or 

similar records on employees within the organization for administrative 

convenience purposes.

    (b) No disclosure shall be made from duplicate copies outside of the 

organizational unit. Any outside request for disclosure shall be 

referred to the appropriate system manager for response.

    (c) Duplicate copies are subject to the same safeguard requirements 

applicable to the system of records.