[Code of Federal Regulations]

[Title 14, Volume 5]

[Revised as of January 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 14CFR1212.704]



[Page 87-88]

 

                     TITLE 14--AERONAUTICS AND SPACE

 

                          SPACE ADMINISTRATION

 

PART 1212_PRIVACY ACT_NASA REGULATIONS--Table of Contents

 

           Subpart 1212.7_NASA Authority and Responsibilities

 

Sec. 1212.704  System manager.



    (a) Each system manager is responsible for the following with regard 

to the system of records over which the system manager has cognizance:

    (1) Overall compliance with the ``Privacy Act--NASA Regulations'' 

(NASA Management Instruction (NMI) 1382.17) and the Computer Matching 

Program (NMI 1382.18);

    (2) Ensuring that each person involved in the design, development, 

operation, or maintenance of the system of records is instructed with 

respect to the requirements of this regulation and the possible 

penalties for noncompliance;

    (3) Submitting a request to the Assistant Deputy Administrator for 

an exemption of the system under subpart 1212.5 of this part, setting 

forth in proposed rulemaking form the reasons for the exemption and 

citing the specific provision of the Privacy Act which is believed to 

authorize the exemption;

    (4) After consultation with the Office of the General Counsel or the 

Chief Counsel, making reasonable efforts to serve notice on an 

individual when any record on such individual is made available to any 

person under compulsory legal process when such process becomes a matter 

of public record;

    (5) Making an initial determination on an individual's request to 

correct or amend a record, in accordance with Sec. 1212.302;

    (6) Prior to disclosure of any record about an individual, assuring 

that the record is first reviewed for accuracy, completeness, 

timeliness, and relevance;

    (7) Authorizing disclosures of a record without the individual's 

consent under Sec. 1212.203(g) (1) through (12);

    (8) Responding within the requirements of Sec. 1212.200 to an 

individual's request for information as to whether the system contains a 

record pertaining to the individual;

    (9) Responding to an individual's request for access and copying of 

a record, in accordance with subpart 1212.2 of this part;

    (10) Amending a record under subpart 1212.3 of this part, or filing 

in an individual's record a statement of dispute;

    (11) Preparing an addendum to an individual's statement of dispute 

to be filed in the individual's records, in accordance with Sec. 

1212.401;

    (12) Maintaining disclosure accountings in accordance with 5 U.S.C. 

552a(c) and 14 CFR 1212.203. This includes records disclosed pursuant to 

any computer matching programs;

    (13) Notifying persons to whom a record has been disclosed and for 

which an accounting was made as to disputes and corrections involving 

the record; and

    (14) Developing appropriate safeguards for the system of records in 

accordance with Sec. 1212.605(a).

    (b) Where a system of records has subsystems described in the system 

notice, the subsystem manager will have the responsibilities outlined in 

paragraph (a) of this section. Although the system manager has no line 

authority over subsystem managers, the system manager does have overall 

functional



[[Page 88]]



responsibility for the total system, and may issue guidance to subsystem 

managers on implementation of this part. When furnishing information for 

required reports, the system manager will be responsible for reporting 

the entire system of records, including any subsystems.

    (c) Exercise of the responsibilities and authorities in paragraph 

(a) of this section by any system or subsystem managers at a NASA 

Installation shall be subject to any conditions or limitations imposed 

in accordance with Sec. 1212.703 (a)(4) and (b).