[Code of Federal Regulations]

[Title 14, Volume 5]

[Revised as of January 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 14CFR1260.13]



[Page 280-282]

 

                     TITLE 14--AERONAUTICS AND SPACE

 

                          SPACE ADMINISTRATION

 

PART 1260_GRANTS AND COOPERATIVE AGREEMENTS--Table of Contents

 

                            Subpart A_General

 

Sec. 1260.13  Award procedures.



    (a) Award instruments are classified as follows:

    (1) Annual grants are grants awarded for a short term (e.g., on an 

annual basis).

    (2) Multiple year grants support research projects that may span 

several years. NASA policy is to make maximum use of multiple year 

grants. A Multiple Year Grant is generally selected for a period of 

three years in



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keeping with NASA's policy calling for research to be peer reviewed at 

least every three years. Grants with periods of performance in excess of 

three years may be appropriate when the NASA technical office determines 

at the inception of the grant that a period of performance in excess of 

three years is necessary to complete a discrete research effort. 

However, grants that will exceed $5 million and have a period of 

performance in excess of 5 years shall require the approval of the 

Assistant Administrator for Procurement (Code HS) prior to award. 

Requests for approval shall include a justification for exceeding 5 

years and evidence that the extended years can be reasonably estimated. 

Requests for approval are not required when the 5-year limitation is 

exceeded due to a no cost extension.

    (i) If the decision to provide multiple year funding to a research 

proposal is made, the special condition at Sec. 1260.52, Multiple Year 

Grant or Cooperative Agreement, will be included in the award.

    (ii) Periods approved under the Multiple Year Grant or Cooperative 

Agreement special condition at Sec. 1260.52, and funded at the levels 

specified in the special condition, are not considered to be new awards. 

Therefore, new proposals, new proposal-related certifications (such as 

Disclosure of Lobbying Activities, and Debarment and Suspension), new 

technical evaluations, and new budget proposals are not required, as 

long as this information for the multiple year period was reviewed and 

approved as part of the original proposal.

    (iii) If NASA program constraints or developments within the 

research project dictate a reduction in the funding level specified 

under a Multiple Year Grant period, research may continue at the reduced 

level under the terms of the provisions; however, the recipient may 

rebudget under the grant provisions to keep the project within the 

funding actually provided.

    (3) An augmentation to a grant may be issued as a supplement at any 

time when work is introduced which is outside the scope of the approved 

proposal or when there is a need for substantial unanticipated funding. 

The grant officer must first determine whether the augmentation requires 

a separate approval as a non-competitive addition to the work to be 

performed under the grant. Augmentations require the submission of 

revised budget proposals and technical evaluations covering the 

additional work. Since augmentations will be performed within the 

existing period of performance, certifications will not normally be 

required.

    (4) A grant extension may be placed to extend the grant beyond the 

expiration date, in accordance with the provision at Sec. 1260.23, 

Extensions, if additional time beyond the established period of 

performance is required to assure adequate completion of the original 

scope of work within the available funding.

    (5) Grant renewals provide for continuation of research beyond the 

original scope, period of performance and funding levels; therefore, new 

proposals, certifications and technical evaluations are required prior 

to the execution of a grant renewal. Grant renewals will be awarded as 

new grants. Continued performance within a period specified under the 

Multiple Year Grant provision does not constitute a renewal. For 

research originally awarded through a competitive NRA, CAN, or other 

competitive announcement that has completed its period of performance, 

peer review of a proposal to continue the research should be 

accomplished prior to selecting the research grant for renewal. If the 

effort was originally awarded through an unsolicited proposal, a new 

justification to accept the unsolicited proposal would be required 

(however, also see Sec. 1260.12(f)(1)). Multiple year grant special 

conditions may be incorporated into renewals.

    (b) While NASA normally provides full funding support for research 

grants, alternate methods of grant funding are as follows:

    (1) Since NASA grant recipients usually gain no measurable 

commercial or economic benefit from grants, other than conducting 

research, cost sharing for research grants is not generally required. 

NASA may, however, accept cost sharing when voluntarily offered. 

Additionally, in instances when the grant officer determines that the 

recipient will benefit from the research results through sales to non-

Federal



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entities, cost sharing based upon this mutuality of interest will apply. 

See Sec. 1260.123. When cost sharing is used, the grant officer shall 

insert a Special Condition substantially as shown in Sec. 1260.54, Cost 

Sharing. (See 14 CFR part 1274 for grants and cooperative agreements 

with commercial organizations involving cost sharing.)

    (2) NASA may provide partial support for a research project or 

conference where additional funding is being provided by other Federal 

agencies. If the grant also involves cost sharing by the recipient, the 

grant officer will ensure that the recipient's share does not include 

any Federal funds.



[65 FR 62900, Oct. 19, 2000, as amended at 68 FR 14535, Mar. 26, 2003]