[Code of Federal Regulations]

[Title 14, Volume 4]

[Revised as of January 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 14CFR249.3]



[Page 196-197]

 

                     TITLE 14--AERONAUTICS AND SPACE

 

   CHAPTER II--OFFICE OF THE SECRETARY, DEPARTMENT OF TRANSPORTATION 

                         (AVIATION PROCEEDINGS)

 

PART 249_PRESERVATION OF AIR CARRIER RECORDS--Table of Contents

 

                     Subpart A_General Instructions

 

Sec. 249.3  Preservation of records.



    (a) All records listed in Sec. Sec. 249.20 and 249.21 may be 

preserved on either paper or nonerasable microfilm (see Sec. 249.4). 

However, a paper or microfilm record need not be created to satisfy the 

requirements of this part if the record is initially prepared in a 

machine-readable medium such as punched cards, magnetic tapes, and 

disks. The records maintained in machine-readable media and the 

underlying data used in their preparation shall be preserved for the 

periods prescribed in Sec. Sec. 249.20 and 249.21. A paper or microfilm 

record shall not be destroyed after transfer to a machine-readable 

medium before expiration of the prescribed period: however, a waiver 

permitting the early destruction of paper or microfilm records 

transferred to a machine-readable medium may be granted by the Director, 

Office of Airline Information, when it is demonstrated by the requesting 

carrier that the substantive purpose of the retention requirement will 

be met by retention of the information in machine-readable form (see 

Sec. 249.10).

    (b) Each record kept in a machine-readable medium shall be 

accompanied by a statement clearly indicating the type of data included 

in the record and certifying that the information contained in it is 

complete and accurate. This statement shall be executed by a person 

having personal knowledge of the facts contained in the records. The 

records shall be indexed and retained in such a manner so that they are 

easily accessible, and the carrier shall have the facilities available 

to locate, identify and reproduce the records in readable form without 

loss of clarity. Authorized representatives of the DOT shall be given 

immediate access to the carrier's facilities upon request.

    (c) If any record which must be retained under the provisions of 

Sec. Sec. 249.20



[[Page 197]]



and 249.21 is included as an exhibit to another document which must also 

be retained, the carrier need only keep in its files one copy of the 

record to satisfy these record retention requirements. In these cases, 

the carrier shall establish adequate cross-references to assist in 

locating the record.

    (d) The provisions in this part do not excuse noncompliance with 

requirements of any other governmental body, Federal or State, 

prescribing longer retention periods for any rec ords.



[ER-1214, 46 FR 25415, May 6, 1981, as amended at 60 FR 66725, Dec. 26, 

1995]