[Code of Federal Regulations]

[Title 15, Volume 3]

[Revised as of January 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 15CFR2005.1]



[Page 458]

 

                  TITLE 15--COMMERCE AND FOREIGN TRADE

 

      CHAPTER XX--OFFICE OF THE UNITED STATES TRADE REPRESENTATIVE

 

PART 2005_SAFEGUARDING INDIVIDUAL PRIVACY--Table of Contents

 

Sec. 2005.1  Rules for determining if an individual is the subject 

of a record.



    (a) Individuals desiring to know if a specific system of records 

maintained by STR contains a record pertaining to them should address 

their inquiries to the Administrative Officer, Office of the Special 

Representative for Trade Negotiations, Washington, DC 20506. The written 

inquiry should contain a specific reference to the system of records 

maintained by the STR listed in the STR Notice of Systems of Records or 

it should describe the type of record in sufficient detail to reasonably 

identify the system of records. Notice of STR systems of records subject 

to the Privacy Act will be published in the Federal Register and copies 

of the notices will be available upon request to the Administrative 

Officer when so published. A compilation of such notices will also be 

made and published by the Office of Federal Register, in accordance with 

section 5 U.S.C. 552a(f).

    (b) At a minimum, the request should also contain sufficient 

identifying information to allow STR to determine if there is a record 

pertaining to the individual making the request in a particular system 

of records. In instances when the identification is insufficient to 

insure disclosure to the individual to whom the information pertains in 

view of the sensitivity of the information, STR reserves the right to 

solicit from the person requesting access to a record additional 

identifying information.

    (c) Ordinarily the person requesting will be informed whether the 

named system of records contains a record pertaining to such person 

within 10 days of such a request (excluding Saturdays, Sundays, and 

legal Federal holidays). Such a response will also contain or reference 

the procedures which must be followed by the individual making the 

request in order to gain access to the record.

    (d) Whenever a response cannot be made within the 10 days, the 

Administrative Officer will inform the person making the request the 

reasons for the delay and the date of which a response may be 

anticipated.