[Code of Federal Regulations]
[Title 5, Volume 1]
[Revised as of January 1, 2006]
From the U.S. Government Printing Office via GPO Access
[CITE: 5CFR294.102]

[Page 99-100]
 
                    TITLE 5--ADMINISTRATIVE PERSONNEL
 
                CHAPTER I--OFFICE OF PERSONNEL MANAGEMENT
 
PART 294_AVAILABILITY OF OFFICIAL INFORMATION--Table of Contents
 
  Subpart A_Procedures for Disclosure of Records Under the Freedom of 
                             Information Act
 
Sec. 294.102  General definitions.

    All of the terms defined in the Freedom of Information Act, and the 
definitions included in the ``Uniform Freedom of Information Act Fee 
Schedule and Guidelines'' issued by the Office of Management and Budget 
apply, regardless of whether they are defined in this subpart.
    Direct costs means the expenditures that an agency actually incurs 
in searching for, duplicating, and reviewing documents to respond to an 
FOIA request. Overhead expenses (such as the cost of space, and heating 
or lighting the facility in which the records are stored), are not 
included in direct costs.
    Disclose or disclosure means making records available, on request, 
for examination and copying, or furnishing a copy of records.
    Duplication means the process of making a copy of a document 
necessary to respond to an FOIA request. Among the forms that such 
copies can take are paper, microform, audiovisual materials, or machine 
readable documentation (e.g., magnetic tape or disk).
    Records, information, document, and material have the same meaning 
as the term agency records in section 552 of title 5, United States 
Code.
    Review means the process of initially examining documents located in 
response to a request to determine whether any portion of any document

[[Page 100]]

located may be withheld. It also includes processing documents for 
disclosure; e.g., doing all that is necessary to excise them and 
otherwise prepare them for release. Review does not include time spent 
resolving general legal and policy issues regarding the application of 
exemptions.
    Search means the time spent looking for material that is responsive 
to a request, including page-by-page or line-by-line identification of 
material within documents.

[54 FR 25094, June 13, 1989, as amended at 58 FR 32043, June 8, 1993]