[Code of Federal Regulations]

[Title 7, Volume 4]

[Revised as of January 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 7CFR210.20]



[Page 56-57]

 

                          TITLE 7--AGRICULTURE

 

    CHAPTER II--FOOD AND NUTRITION SERVICE, DEPARTMENT OF AGRICULTURE

 

PART 210_NATIONAL SCHOOL LUNCH PROGRAM--Table of Contents

 

          Subpart D_Requirements for State Agency Participation

 

Sec. 210.20  Reporting and recordkeeping.



    (a) Reporting summary. Participating State agencies shall submit 

forms and reports to FNS to demonstrate compliance with Program 

requirements. The reports include but are not limited to:

    (1) Requests for cash to make reimbursement payments to school food 

authorities as required under Sec. 210.5(a);

    (2) Information on the amounts of Federal Program funds expended and 

obligated to date (SF-269) as required under Sec. 210.5(d);

    (3) Statewide totals on Program participation (FNS-10) as required 

under Sec. 210.5(d);

    (4) Information on State funds provided by the State to meet the 

State matching requirements (FNS-13) specified under Sec. 210.17(g);

    (5) The names of school food authorities in need of a follow-up 

review;

    (6) Results of reviews and audits;

    (7) Results of the commodity preference survey and recommendations 

for commodity purchases as required under Sec. 250.13(k) of this 

chapter; and

    (8) Results of the State agency's review of schools' compliance with 

the food safety inspection requirement in Sec. 210.13(b) by November 15 

following each of school years 2005-2006 through 2008-2009, beginning 

November 15, 2006. The report will be based on data supplied by the 

school food authorities in accordance with Sec. 210.15(a)(7).

    (b) Recordkeeping summary. Participating State agencies are required 

to maintain records to demonstrate compliance with Program requirements. 

The records include but are not limited to:

    (1) Accounting records and source documents to control the receipt, 

custody and disbursement of Federal Program funds as required under 

Sec. 210.5(a);

    (2) Documentation supporting all school food authority claims paid 

by the State agency as required under Sec. 210.5(d);

    (3) Documentation to support the amount the State agency reported 

having used for State revenue matching as required under Sec. 

210.17(h);

    (4) Records supporting the State agency's review of net cash 

resources as required under Sec. 210.19(a);

    (5) Reports on the results of investigations of complaints received 

or irregularities noted in connection with Program operations as 

required under Sec. 210.19(a)

    (6) Records of all reviews and audits, including records of action 

taken to correct Program violations; and records of fiscal action taken, 

including documentation of recoveries made;

    (7) State agency criteria for selecting schools for reviews and 

small school food authorities for follow-up reviews;

    (8) Documentation of action taken to disallow improper claims 

submitted by school food authorities, as required by Sec. 210.19(c) and 

as determined through claims processing, resulting from actions such as 

reviews, audits and USDA audits;

    (9) Records of USDA audit findings, State agency's and school food 

authorities' responses to them and of corrective action taken as 

required by Sec. 210.22(a);

    (10) Records pertaining to civil rights responsibilities as defined 

under Sec. 210.23(b);

    (11) Records pertaining to the annual food preference survey of 

school food authorities as required by Sec. 250.13(k) of this chapter; 

and

    (12) Records supplied by the school food authorities showing the 

number of food safety inspections obtained by



[[Page 57]]



schools for each of school years 2005-2006 through 2008-2009.



[53 FR 29147, Aug. 2, 1988, as amended at 56 FR 32948, July 17, 1991; 56 

FR 55527, Oct. 28, 1991; 64 FR 50741, Sept. 20, 1999; 70 FR 34630, June 

15, 2005]