[Code of Federal Regulations]

[Title 7, Volume 4]

[Revised as of January 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 7CFR248.23]



[Page 443-444]

 

                          TITLE 7--AGRICULTURE

 

    CHAPTER II--FOOD AND NUTRITION SERVICE, DEPARTMENT OF AGRICULTURE

 

PART 248_WIC FARMERS' MARKET NUTRITION PROGRAM (FMNP)--Table of Contents

 

                   Subpart G_Miscellaneous Provisions

 

Sec. 248.23  Records and reports.



    (a) Recordkeeping requirements. Each State agency shall maintain 

full and complete records concerning FMNP operations. Such records shall 

comply with 7 CFR part 3016 and the following requirements:

    (1) Records shall include, but not be limited to, information 

pertaining to financial operations, FMNP coupon issuance and redemption, 

equipment purchases and inventory, nutrition education, and civil rights 

procedures.

    (2) All records shall be retained for a minimum of 3 years following 

the date of submission of the final expenditure report for the period to 

which the report pertains. If any litigation, claim, negotiation, audit 

or other action involving the records has been started before the end of 

the 3-year period, the records shall be kept until all issues are 

resolved, or until the end of the regular 3-year period, whichever is 

later. If FNS deems any of the FMNP records to be of historical 

interest, it



[[Page 444]]



may require the State agency to forward such records to FNS whenever the 

State agency is disposing of them.

    (3) Records for nonexpendable property acquired in whole or in part 

with FMNP funds shall be retained for three years after its final 

disposition.

    (4) All records shall be available during normal business hours for 

representatives of the Department of the Comptroller General of the 

United States to inspect, audit, and copy. Any reports resulting from 

such examinations shall not divulge names of individuals.

    (b) Financial and recipient reports. State agencies shall submit 

financial and FMNP performance data on a yearly basis as specified by 

FNS and required by section 17(m)(8) of the CNA. Such information shall 

include, but shall not be limited to:

    (1) Number and type of recipients (Federal and non-Federal).

    (2) Value of coupons issued.

    (3) Value of coupons redeemed.

    (c) Source documentation. To be acceptable for audit purposes, all 

financial and FMNP performance reports shall be traceable to source 

documentation.

    (d) Certification of reports. Financial and FMNP reports shall be 

certified as to their completeness and accuracy by the person given that 

responsibility by the State agency.

    (e) Use of reports. FNS will use State agency reports to measure 

progress in achieving objectives set forth in the State Plan, and this 

part, or other State agency performance plans. If it is determined, 

through review of State agency reports, FMNP or financial analysis, or 

an audit, that a State agency is not meeting the objectives set forth in 

its State Plan, FNS may request additional information including, but 

not limited to, reasons for failure to achieve these objectives.