[Code of Federal Regulations]

[Title 7, Volume 4]

[Revised as of January 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 7CFR275.4]



[Page 842]

 

                          TITLE 7--AGRICULTURE

 

    CHAPTER II--FOOD AND NUTRITION SERVICE, DEPARTMENT OF AGRICULTURE

 

PART 275_PERFORMANCE REPORTING SYSTEM--Table of Contents

 

                        Subpart A_Administration

 

Sec. 275.4  Record retention.



    (a) The State agency shall maintain Performance Reporting System rec 

ords to permit ready access to, and use of, these records. Performance 

Reporting System records include information used in data analysis and 

evalution, corrective action plans, corrective action monitoring records 

in addition to ME review records and QC review records as explained in 

paragraphs (b) and (c) of this section. To be readily accessible, system 

records shall be retained and filed in an orderly fashion. Precautions 

should be taken to ensure that these records are retained without loss 

or destruction for the 3-year period required by these regulations. 

Information obtained on individual households for Performance Reporting 

System purposes shall be safeguarded in accordance with FNS policies on 

disclosure of information for the Food Stamp Program.

    (b) ME review records consist of thorough documentation of review 

findings, sources from which information was obtained, procedures used 

to review Food Stamp Program requirements including sampling techniques 

and lists, and ME review plans. The State agency must submit documented 

evidence of review findings to the FNS Regional Office upon request for 

purposes of evaluating State corrective action plans.

    (c) QC review records consist of Forms FNS-380, Worksheet for 

Integrated TANF, Food Stamps and Medicaid Quality Control Reviews, FNS-

380-1, Integrated Review Schedule, FNS-245, Negative Quality Control 

Review Schedule, and Form FNS-248, Status of Sample Selection and 

Completion; other materials supporting the review decision; sample 

lists; sampling frames; tabulation sheets; and reports of the results of 

all quality control reviews during each review period.



[Amdt. 160, 45 FR 15898, Mar. 11, 1980, as amended by Amdt. 260, 49 FR 

6304, Feb. 17, 1984; Amdt. 262, 49 FR 50597, Dec. 31, 1984]