[Code of Federal Regulations]

[Title 7, Volume 15]

[Revised as of January 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 7CFR3015.22]



[Page 109]

 

                          TITLE 7--AGRICULTURE

 

                         CHAPTER XXX--OFFICE OF

                      THE CHIEF FINANCIAL OFFICER,

                        DEPARTMENT OF AGRICULTURE

 

PART 3015_UNIFORM FEDERAL ASSISTANCE REGULATIONS--Table of Contents

 

           Subpart D_Record Retention and Access Requirements

 

Sec. 3015.22  Starting date of retention period.



    (a) General. The retention period starts from the date of the 

submission of the final expenditure report or, where USDA grant support 

is continued or renewed at annual or other intervals, the 3-year 

retention period for the records of each funding period starts on the 

day the recipient submits to USDA its annual or final expenditure report 

for that period. If an expenditure report has been waived, the 3-year 

retention period starts on the day the report would have been due. 

Exceptions to this paragraph are contained in paragraphs (b) through (d) 

of this section.

    (b) Equipment records. The 3-year retention period for the equipment 

records required by Subpart R starts from the date of the equipment's 

disposition, replacement, or transfer at the direction of the awarding 

agency.

    (c) Records for income transactions after grant or subgrant support. 

(1) In cases where USDA requires that program income (as defined in 

Appendix A) be applied to costs incurred after expiration or termination 

of grant or subgrant support, the 3-year retention period for these cost 

records starts from the end of the recipient's fiscal year in which the 

costs are incurred.

    (2) Where USDA requires the disposition of copyright royalties or 

other program income earned after expiration or termination of grant or 

subgrant support, the 3-year retention period for those income records 

starts from the end of the recipient's fiscal year in which the income 

was earned. (See Subpart F, Sec. 3015.44.)

    (d) Indirect cost rate proposals, cost allocation plans, etc.--(1) 

Applicability. This paragraph applies to the following types of 

documents and their supporting records:

    (i) Indirect cost rate computations or proposals;

    (ii) Cost allocation plans; and

    (iii) Any similar accounting computations of the rate at which a 

particular group of costs is chargeable (such as computer usage 

chargeback rates or composite fringe benefit rates).

    (2) If submitted for negotiation. If the Federal government requires 

submission of the proposal; plan, or other computation for negotiation 

of the rate chargeable for particular costs, then the 3-year retention 

period for the plan, proposal or other computation and the supporting 

records starts from the date of such submission.

    (3) If not submitted for negotiation. If the Federal government does 

not require submission of the proposal, plan, or other computation for 

negotiation of the rate chargeable for particular costs, then the 3-year 

retention period for the proposal, plan, or other computation and the 

supporting records starts from the end of the fiscal year covered by 

such proposal, plan, or other computation.



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