[Code of Federal Regulations]

[Title 29, Volume 3]

[Revised as of July 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 29CFR500.80]



[Page 31]

 

                             TITLE 29--LABOR

 

         CHAPTER V--WAGE AND HOUR DIVISION, DEPARTMENT OF LABOR

 

PART 500_MIGRANT AND SEASONAL AGRICULTURAL WORKER PROTECTION--Table of 

Contents

 

                      Subpart C_Worker Protections

 

Sec.  500.80  Payroll records required.



    (a) Each farm labor contractor, agricultural employer and 

agricultural association which employs any migrant or seasonal 

agricultural worker shall make and keep the following records with 

respect to each worker including the name, permanent address, and Social 

Security number:

    (1) The basis on which wages, are paid;

    (2) The number of piecework units earned, if paid on a piecework 

basis;

    (3) The number of hours worked;

    (4) The total pay period earnings;

    (5) The specific sums withheld and the purpose of each sum withheld; 

and

    (6) The net pay.

    (b) Each farm labor contractor, agricultural employer and 

agricultural association which employs any migrant or seasonal 

agricultural worker shall preserve all payroll records with respect to 

each such worker for a period of three years.

    (c) When a farm labor contractor furnishes any migrant or seasonal 

agricultural worker, and the farm labor contractor is the employer, the 

farm labor contractor must furnish the agricultural employer, 

agricultural association or other farm labor contractor to whom the 

workers are furnished, a copy of all payroll records required under 

paragraph (a) of this section which the farm labor contractor has made 

regarding such worker for that place of employment. The person receiving 

such records shall maintain them for a period of three years.

    (d) In addition to making records of this payroll information, the 

farm labor contractor, agricultural employer and agricultural 

association shall provide each migrant or seasonal agricultural worker 

employed with an itemized written statement of this information at the 

time of payment for each pay period which must be no less often than 

every two weeks (or semi-monthly). Such statement shall also include the 

employer's name, address, and employer identification number assigned by 

the Internal Revenue Service. This responsibility does not require 

needless duplication such as would occur if each provided the worker 

with a written itemized statement for the same work.