[Code of Federal Regulations]

[Title 32, Volume 1]

[Revised as of July 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 32CFR32.71]



[Page 174]

 

                       TITLE 32--NATIONAL DEFENSE

 

              CHAPTER I--OFFICE OF THE SECRETARY OF DEFENSE

 

PART 32_ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND AGREEMENTS WITH 

INSTITUTIONS OF HIGHER EDUCATION, HOSPITALS, AND OTHER NON-PROFIT 

ORGANIZATIONS--Table of Contents

 

                 Subpart D_After-the-Award Requirements

 

Sec.  32.71  Closeout procedures.



    (a) Recipients shall submit, within 90 calendar days after the date 

of completion of the award, all financial, performance, and other 

reports required by the terms and conditions of the award. The grants 

officer may approve extensions when requested by the recipient.

    (b) Unless the grants officer authorizes an extension, a recipient 

shall liquidate all obligations incurred under the award not later than 

90 calendar days after the funding period or the date of completion as 

specified in the terms and conditions of the award or in agency 

implementing instructions.

    (c) The responsible grants officer and payment office shall expedite 

completion of steps needed to close out awards and make prompt, final 

payments to a recipient for allowable reimbursable costs under the award 

being closed out.

    (d) The recipient shall promptly refund any balances of unobligated 

cash that the DoD Component has advanced or paid and that is not 

authorized to be retained by the recipient for use in other projects. 

OMB Circular A-129\13\ governs unreturned amounts that become delinquent 

debts (see 32 CFR 22.820).

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    \13\ See footnote 1 to Sec.  32.1(a).

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    (e) When authorized by the terms and conditions of the award, the 

grants officer shall make a settlement for any upward or downward 

adjustments to the Federal share of costs after closeout reports are 

received.

    (f) The recipient shall account for any real and personal property 

acquired with Federal funds or received from the Federal Government in 

accordance with Sec. Sec.  32.31 through 32.37.

    (g) In the event a final audit has not been performed prior to the 

closeout of an award, the DoD Component shall retain the right to 

recover an appropriate amount after fully considering the 

recommendations on disallowed costs resulting from the final audit.