[Code of Federal Regulations]

[Title 32, Volume 1]

[Revised as of July 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 32CFR33.40]



[Page 198-199]

 

                       TITLE 32--NATIONAL DEFENSE

 

              CHAPTER I--OFFICE OF THE SECRETARY OF DEFENSE

 

PART 33_UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND COOPERATIVE 

AGREEMENTS TO STATE AND LOCAL GOVERNMENTS--Table of Contents

 

                    Subpart C_Post-Award Requirements

 

Sec.  33.40  Monitoring and reporting program performance.



    (a) Monitoring by grantees. Grantees are responsible for managing 

the day-to-day operations of grant and subgrant supported activities. 

Grantees must monitor grant and subgrant supported activities to assure 

compliance with applicable Federal requirements and that performance 

goals are being achieved. Grantee monitoring must cover each program, 

function or activity.

    (b) Nonconstruction performance reports. The Federal agency may, if 

it decides that performance information available from subsequent 

applications contains sufficient information to meet its programmatic 

needs, require the grantee to submit a performance report only upon 

expiration or termination of grant support. Unless waived by the Federal 

agency this report will be due on the same date as the final Financial 

Status Report.

    (1) Grantees shall submit annual performance reports unless the 

awarding agency requires quarterly or semi-annual reports. However, 

performance reports will not be required more frequently than quarterly. 

Annual reports shall be due 90 days after the grant year, quarterly or 

semi-annual reports shall be due 30 days after the reporting period. The 

final performance report will be due 90 days after the expiration or 

termination of grant support. If a justified request is submitted by a 

grantee, the Federal agency may extend the due date for any performance 

report. Additionally, requirements for unnecessary performance reports 

may be waived by the Federal agency.

    (2) Performance reports will contain, for each grant, brief 

information on the following:

    (i) A comparison of actual accomplishments to the objectives 

established for the period. Where the output of the project can be 

quantified, a computation of the cost per unit of output may be required 

if that information will be useful.

    (ii) The reasons for slippage if established objectives were not 

met.

    (iii) Additional pertinent information including, when appropriate, 

analysis and explanation of cost overruns or high unit costs.

    (3) Grantees will not be required to submit more than the original 

and two copies of performance reports.

    (4) Grantees will adhere to the standards in this section in 

prescribing performance reporting requirements for subgrantees.

    (c) Construction performance reports. For the most part, on-site 

technical inspections and certified percentage-of-completion data are 

relied on heavily by Federal agencies to monitor progress under 

construction grants and



[[Page 199]]



subgrants. The Federal agency will require additional formal performance 

reports only when considered necessary, and never more frequently than 

quarterly.

    (d) Significant developments. Events may occur between the scheduled 

performance reporting dates which have significant impact upon the grant 

or subgrant supported activity. In such cases, the grantee must inform 

the Federal agency as soon as the following types of conditions become 

known:

    (1) Problems, delays, or adverse conditions which will materially 

impair the ability to meet the objective of the award. This disclosure 

must include a statement of the action taken, or contemplated, and any 

assistance needed to resolve the situation.

    (2) Favorable developments which enable meeting time schedules and 

objectives sooner or at less cost than anticipated or producing more 

beneficial results than originally planned.

    (e) Federal agencies may make site visits as warranted by program 

needs.

    (f) Waivers, extensions. (1) Federal agencies may waive any 

performance report required by this part if not needed.

    (2) The grantee may waive any performance report from a subgrantee 

when not needed. The grantee may extend the due date for any performance 

report from a subgrantee if the grantee will still be able to meet its 

performance reporting obligations to the Federal agency.