[Code of Federal Regulations]

[Title 36, Volume 3]

[Revised as of July 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 36CFR1234.20]



[Page 914]

 

              TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY

 

        CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

 

PART 1234_ELECTRONIC RECORDS MANAGEMENT--Table of Contents

 

Subpart C_Standards for the Creation, Use, Preservation, and Disposition 

                          of Electronic Records

 

Sec.  1234.20  Creation and use of data files.





    (a) For electronic information systems that produce, use, or store 

data files, disposition instructions for the data shall be incorporated 

into the system's design.

    (b) Agencies shall maintain adequate and up-to-date technical 

documentation for each electronic information system that produces, 

uses, or stores data files. Minimum documentation required is a 

narrative description of the system; physical and technical 

characteristics of the records, including a record layout that describes 

each field including its name, size, starting or relative position, and 

a description of the form of the data (such as alphabetic, zoned 

decimal, packed decimal, or numeric), or a data dictionary or the 

equivalent information associated with a data base management system 

including a description of the relationship between data elements in 

data bases; and any other technical information needed to read or 

process the records.



[55 FR 19218, May 8, 1990, as amended at 60 FR 44641, Aug. 28, 1995]