[Code of Federal Regulations]

[Title 40, Volume 31]

[Revised as of July 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 40CFR1517.7]



[Page 907]

 

                   TITLE 40--PROTECTION OF ENVIRONMENT

 

               CHAPTER V--COUNCIL ON ENVIRONMENTAL QUALITY

 

PART 1517_PUBLIC MEETING PROCEDURES OF THE COUNCIL ON ENVIRONMENTAL 

QUALITY--Table of Contents

 

Sec.  1517.7  Records of closed meetings.



    (a) A record of each meeting or portion thereof which is closed to 

the public shall be made and retained for two years or for one year 

after the conclusion of any Council proceeding involved in the meeting 

whichever occurs later. The record of any portion of a meeting closed to 

the public shall be a verbatim transcript or electronic recording. In 

lieu of a transcript or recording, a comprehensive set of minutes may be 

produced if the closure decision was made pursuant to Sec.  1517.4(a) 

(8) or (10).

    (b) If minutes are produced, such minutes shall fully and clearly 

describe all matters discussed, provide a full and accurate summary of 

any actions taken and the reasons expressed therefor, and include a 

description of each of the views expressed on any item. The minutes 

shall also reflect the vote of each member of the Council on any roll 

call vote taken during the proceedings and identify all documents 

produced at the meeting.

    (c) The following documents shall be retained by the Council as part 

of the transcript, recording, or minutes of the meeting:

    (1) Certification by the General Counsel that the meeting may 

properly be closed; and

    (2) Statement from the presiding officer of the meeting setting 

forth the date, time, and place of the meeting and listing the persons 

present.

    (d) The Council shall make promptly available to the public at its 

offices at 722 Jackson Place, NW., Washington, DC the transcript, 

electronic recording, or minutes maintained as a record of a closed 

meeting, except for such information as may be withheld under one of the 

provisions of Sec.  1517.5. Copies of such transcript, minutes, or 

transcription of an electronic recording, disclosing the identity of 

each speaker, shall be furnished to any person at the actual cost of 

duplication or transcription.

    (e) [Reserved]

    (f) Requests to review or obtain copies of records other than 

transcripts, electronic recordings or minutes of a meeting will be 

processed under the Freedom of Information Act (5 U.S.C. 552) or, where 

applicable, the Privacy Act of 1974. (5 U.S.C. 552a). Nothing in these 

regulations authorizes the Council to withhold from any individual any 

record, including the transcripts or electronic recordings described in 

Sec.  1517.8, to which the individual may have access under the Privacy 

Act of 1974 (5 U.S.C. 552a).