[Code of Federal Regulations]

[Title 40, Volume 31]

[Revised as of July 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 40CFR1602.2]



[Page 926-927]

 

                   TITLE 40--PROTECTION OF ENVIRONMENT

 

       CHAPTER VI--CHEMICAL SAFETY AND HAZARD INVESTIGATION BOARD

 

PART 1602_PROTECTION OF PRIVACY AND ACCESS TO INDIVIDUAL RECORDS UNDER 

THE PRIVACY ACT OF 1974--Table of Contents

 

Sec.  1602.2  Requests for access to records.



    (a) How made and addressed. You may make a request for access to a 

CSB record about yourself by appearing in person or by writing to the 

CSB. Your request should be sent or delivered to the CSB's General 

Counsel, at 2175 K Street, NW., 4th Floor, Washington, DC 20037. For the 

quickest possible handling, you should mark both your request letter and 

the envelope ``Privacy Act Request.''

    (b) Description of records sought. You must describe the records 

that you



[[Page 927]]



want in enough detail to enable CSB personnel to locate the system of 

records containing them with a reasonable amount of effort. Whenever 

possible, your request should describe the records sought, the time 

periods in which you believe they were compiled, and the name or 

identifying number of each system of records in which you believe they 

are kept. The CSB publishes notices in the Federal Register that 

describe its systems of records. A description of the CSB's systems of 

records also may be found as part of the ``Privacy Act Compilation'' 

published by the National Archives and Records Administration's Office 

of the Federal Register. This compilation is available in most large 

reference and university libraries. This compilation also can be 

accessed electronically at the Government Printing Office's World Wide 

Web site (which can be found at http://www.access.gpo.gov/su--docs).

    (c) Agreement to pay fees. If you make a Privacy Act request for 

access to records, it shall be considered an agreement by you to pay all 

applicable fees charged under Sec.  1602.9 up to $25.00. The CSB 

ordinarily will confirm this agreement in an acknowledgment letter. When 

making a request, you may specify a willingness to pay a greater or 

lesser amount.

    (d) Verification of identity. When you make a request for access to 

records about yourself, you must verify your identity. You must state 

your full name, current address, and date and place of birth. You must 

sign your request and your signature must either be notarized or 

submitted by you under 28 U.S.C. 1746, a law that permits statements to 

be made under penalty of perjury as a substitute for notarization. In 

order to help the identification and location of requested records, you 

may also, at your option, include your social security number.

    (e) Verification of guardianship. When making a request as the 

parent or guardian of a minor or as the guardian of someone determined 

by a court to be incompetent, for access to records about that 

individual, you must establish:

    (1) The identity of the individual who is the subject of the record, 

by stating the name, current address, date and place of birth, and, at 

your option, the social security number of the individual;

    (2) Your own identity, as required in paragraph (d) of this section;

    (3) That you are the parent or guardian of that individual, which 

you may prove by providing a copy of the individual's birth certificate 

showing your parentage or by providing a court order establishing your 

guardianship; and

    (4) That you are acting on behalf of that individual in making the 

request.