[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2006] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-70.1] [Page 72-74] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-70_INTERNAL POLICY AND PROCEDURE REQUIREMENTS--Table of Contents Subpart A_General Policies and Procedures Sec. 301-70.1 How must we administer the authorization and payment of travel expenses? Subpart A_General Policies and Procedures Sec. 301-70.1 How must we administer the authorization and payment of travel expenses? Subpart B_Policies and Procedures Relating to Transportation 301-70.100 How must we administer the authorization and payment of transportation expenses? 301-70.101 What factors must we consider in determining which method of transportation results in the greatest advantage to the Government? 301-70.102 What governing policies must we establish for authorization and payment of transportation expenses? 301-70.103 In what circumstance may we authorize use of ship service? 301-70.104 What factors should we consider in determining whether to require an employee to commit to the use of a Government automobile? 301-70.105 May we prohibit an employee from using a POV on official travel? Subpart C_Policies and Procedures Relating to Per Diem Expenses 301-70.200 What governing policies must we establish for authorization and payment of per diem expenses? Subpart D_Policies and Procedures Relating to Miscellaneous Expenses 301-70.300 How should we administer the authorization and payment of miscellaneous expenses? 301-70.301 What governing policies must we establish for payment of miscellaneous expenses? Subpart E_Policies and Procedures Relating to Travel of an Employee With a Disability or Special Need 301-70.400 How should we authorize and administer the payment of additional travel expenses for an employee with a disability or special need? 301-70.401 What governing policies and procedures must we establish regarding travel of an employee with a disability or special need? Subpart F_Policies and Procedures for Emergency Travel of Employee Due to Illness or Injury 301-70.500 What governing policies and procedures should we establish relating to emergency travel? 301-70.501 Does per diem continue when an employee interrupts a travel assignment because of an incapacitating illness or injury? 301-70.502 Are there any limitations to the payment of these expenses? 301-70.503 What additional emergency expenses should we allow? 301-70.504 When the employee is able to travel, should we continue the use of the existing travel authorization? 301-70.505 May any travel costs be reimbursed if the employee travels to an alternate location for medical treatment? 301-70.506 How do we define actual cost and constructive cost when an employee interrupts a travel assignment because of an incapacitating illness or injury? 301-70.507 May we authorize per diem if an employee discontinues a TDY assignment because of a personal emergency situation? 301-70.508 How do we handle reimbursement if the employee travels to an alternate location and returns to the TDY location because of a personal emergency situation? 301-70.509 What factors must we consider in expanding the definition of family for emergency travel purposes? Subpart G_Policies and Procedures Relating to Threatened Law Enforcement/Investigative Employees 301-70.600 What governing policies and procedures must we establish related to threatened law enforcement/investigative employees? 301-70.601 What factors should we consider in determining whether to authorize payment of transportation and subsistence expenses for threatened law enforcement/investigative employees? [[Page 73]] 301-70.602 How often must we reevaluate the payment of transportation and subsistence expenses to a threatened law enforcement/ investigative employee? Subpart H_Policies and Procedures Relating to Mandatory Use of the Government Contractor-Issued Travel Charge Card for Official Travel 301-70.700 Must our employees use a Government contractor-issued travel charge card for official travel expenses? 301-70.701 Who has the authority to grant exemptions to mandatory use of Government contractor-issued travel charge card for official travel? 301-70.702 Must we notify the Administrator of General Services when we grant an exemption? 301-70.703 If we grant an exemption, does that prevent the employee from using the card on a voluntary basis? 301-70.704 What expenses and/or classes of employees are exempt from the mandatory use of the Government contractor-issued travel charge card? 301-70.705 What methods of payment for official travel expenses may we authorize when an exemption from use of the Government contractor-issued travel charge card is granted? 301-70.706 May an employee use the Government contractor-issued travel charge card for purposes other than those associated with official travel? 301-70.707 What are the consequences of using the Government contractor- issued travel charge card for non-official travel purposes? 301-70.708 What can we do to reduce travel charge card delinquencies? Subpart I_Policies and Procedures for Agencies That Authorize Travel on Government Aircraft 301-70.800 Whom may we authorize to travel on Government aircraft? 301-70.801 When may we authorize travel on Government aircraft? 301-70.802 Must we ensure that travel on Government aircraft is the most cost-effective alternative? 301-70.803 How must we authorize travel on a Government aircraft? 301-70.804 What amount must the Government be reimbursed for travel on a Government aircraft? 301-70.805 Must we include special information on a travel authorization for a senior Federal official or a non-Federal traveler who travels on Government aircraft? 301-70.806 What documentation must we retain for travel on Government aircraft? 301-70.807 Must we make information available to the public about travel by senior Federal officials and non-Federal travelers on Government aircraft? 301-70.808 Do the rules in this part apply to travel on Government aircraft by the President and Vice President or by individuals traveling in support of the President and Vice President? Subpart J_Policies and Procedures for Agencies That Own or Hire Government Aircraft for Travel 301-70.900 May we use our Government aircraft to carry passengers? 301-70.901 Who may approve use of our Government aircraft to carry passengers? 301-70.902 Do we have any special responsibilities related to space available travel on our Government aircraft? 301-70.903 What are our responsibilities for ensuring that Government aircraft are the most cost-effective alternative for travel? 301-70.904 Must travelers whom we carry on Government aircraft be authorized to travel? 301-70.905 What documentation must we retain for travel on our Government aircraft? 301-70.906 Must we report use of our Government aircraft to carry senior Federal officials and non-Federal travelers? 301-70.907 What information must we report on the use of Government aircraft to carry senior Federal officials and non-Federal travelers and when must it be reported? 301-70.908 Must we make information available to the public about travel by senior Federal officials and non-Federal travelers on Government aircraft? 301-70.909 What disclosure information must we give to anyone who flies on our Government aircraft? 301-70.910 Do the rules in this part apply to travel on Government aircraft by the President and Vice President or by individuals traveling in support of the President and Vice President? Authority: 5 U.S.C. 5707; 40 U.S.C. 121(c); Sec 2, Pub. L. 105-264, 112 Stat. 2350 (5 U.S.C. 5701 note), Office of Management and Budget Circular No. A-126, ``Improving the Management and Use of Government Aircraft.'' Revised May 22, 1992 Source: FTR Amdt. 70, 63 FR 15971, Apr. 1, 1998, unless otherwise noted. [[Page 74]] When administering the authorization and payment of travel expenses, you-- (a) Must limit the authorization and payment of travel expenses to travel that is necessary to accomplish your mission in the most economical and effective manner, under rules stated throughout this chapter; (b) Should give consideration to budget constraints, adherence to travel policies, and reasonableness of expenses; (c) Should always consider alternatives, including teleconferencing, prior to authorizing travel; and (d) Must require employees to use the eTS to process travel authorizations and claims for travel expenses once you migrate to the eTS, but no later than September 30, 2006, unless an exception has been granted under Sec. Sec. 301-73.102 or 301-73.104 of this chapter. [FTR Amdt. 2003-07, 68 FR 71030, Dec. 22, 2003]