[Code of Federal Regulations]

[Title 41, Volume 4]

[Revised as of July 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 41CFR301-70.708]



[Page 80]

 

           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT

 

           CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES

 

PART 301-70_INTERNAL POLICY AND PROCEDURE REQUIREMENTS--Table of Contents

 

   Subpart H_Policies and Procedures Relating to Mandatory Use of the 

   Government Contractor-Issued Travel Charge Card for Official Travel

 

Sec.  301-70.708  What can we do to reduce travel charge card 

delinquencies?



    To reduce travel charge card delinquencies by your employees, you 

should consider implementing one or more of the following suggestions 

(this list is not comprehensive; you may adopt other appropriate 

procedures):

    (a) Agency travel program coordinators must be trained and aware of 

their responsibilities and the delinquency management tools available 

under your agreement with the travel charge card contractor (internet 

training is available for the GSA SmartPay\(TM)\ Travel Charge Card at: 

http://fss.gsa.gov/training/transtrav.

    (b) Ensure that managers and supervisors are provided monthly 

delinquency and questionable charges report.

    (c) Periodically, but at least once a year, verify that cardholders 

are still current employees.

    (d) For inactive accounts (cards not used within 6 months, one year, 

etc., reduce card limit to $1, increase dollar limit when necessary.

    (e) Work with the charge card contractor to block certain high-risk 

category codes (e.g. department stores, automobile dealerships, 

specialty stores), etc.

    (f) Review ATM cash withdrawals for reasonableness and association 

with official travel.

    (g) Implement a salary offset program. (See part 301-76 of this 

chapter).

    (h) Implement split disbursement in your travel vouchering system, 

so that an employee may authorize you to make certain payments directly 

to the charge card contractor on the employee's behalf.

    (i) Refer potential fraud cases to your agency IG for investigation.

    (j) For some helpful do's and don'ts for travel cardholders see GSA 

publication (Card-F001) entitled ``But I didn't know * * *--Helpful 

Hints for Travel Cardholders''. This publication is available on the 

internet at http://fss.gsa.gov/services/gsa-smartpay, click on GSA 

SmartPay Agency Information, click on ``But I didn't know * * *--Helpful 

Hints for Travel Cardholders''. You may print or call for telephone 

numbers listed for copies.

    (k) Ensure that employees turn in their travel charge card when they 

retire or leave the agency.



[FTR Amdt. 108, 67 FR 57967, Sept. 13, 2002]