[Code of Federal Regulations]

[Title 41, Volume 4]

[Revised as of July 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 41CFR301-74.1]



[Page 99-100]

 

           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT

 

           CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES

 

PART 301-74_CONFERENCE PLANNING--Table of Contents

 

                    Subpart A_Agency Responsibilities

 

Sec.  301-74.1  What policies must we follow in planning a conference?









                    Subpart A_Agency Responsibilities



Sec.

301-74.1 What policies must we follow in planning a conference?

301-74.2 What costs should be considered when planning a conference?

301-74.3 What must we do to determine which conference expenditures 

          result in the greatest advantage to the Government?

301-74.4 What should cost comparisons include?

301-74.5 How should we select a location and a facility?

301-74.6 What can we do if we cannot find an appropriate conference 

          facility at the chosen locality per diem rate?

301-74.7 What is the conference lodging allowance?

301-74.8 Who may authorize reimbursement of the conference lodging 

          allowance for a Government sponsored conference?

301-74.9 Who may authorize reimbursement of the conference lodging 

          allowance for a non-Government sponsored conference?

301-74.10 May the conference lodging allowance ever exceed 25 percent 

          above the lodging per diem rate?

301-74.11 May we provide light refreshments at an official conference?

301-74.12 May we use both the conference lodging allowance method and 

          the actual expense method of reimbursement concurrently?

301-74.13 May we include conference administrative costs in an 

          employee's per diem allowance payment for attendance at a 

          conference?

301-74.14 Are there any special requirements for sponsoring or funding a 

          conference at a hotel, motel or other place of public 

          accommodation?

301-74.15 May we waive the requirement in Sec.  301-74.14?

301-74.16 What must be included in any advertisement or application form 

          relating to conference attendance?

301-74.17 What special rules apply when a conference is held in the 

          District of Columbia?

301-74.18 What policies and procedures must we establish to govern the 

          selection of conference attendees?

301-74.19 What records must we maintain to document the selection of a 

          conference site?



                     Subpart B_Conference Attendees



301-74.21 What is the applicable M&IE rate when meals or light 

          refreshments are furnished by the Government or are included 

          in the registration fee?

301-74.22 When may an employee, attending a conference, be authorized 

          the conference lodging allowance?

301-74.23 Is the conference lodging allowance an actual expense 

          reimbursement?

301-74.24 When should actual expense reimbursement be authorized for 

          conference attendees?

301-74.25 May we reimburse travelers for an advanced payment of a 

          conference or training registration fee?

301-74.26 What is the traveler required to do if he/she is unable to 

          attend an event for which they were reimbursed for an advanced 

          discounted payment of a conference or training registration 

          fee?



    Authority: 5 U.S.C. 5707.



    Source: FTR Amdt. No. 89, 65 FR 1327, Jan. 10, 2000, unless 

otherwise noted.



[[Page 100]]





    Note to subpart A: Use of pronouns ``we'', ``you'', and their 

variants throughout this subpart refers to the agency.





    When planning a conference, you must:

    (a) Minimize all conference costs, including administrative costs, 

conference attendees' travel costs, and conference attendees' time 

costs;

    (b) Maximize the use of Government-owned or Government provided 

conference facilities as much as possible;

    (c) Identify opportunities to reduce costs in selecting a particular 

conference location and facility (e.g., through the availability of 

lower rates during the off-season at a site with seasonal rates); and

    (d) Ensure that the conference planner or designee does not retain 

for personal use any promotional benefits or materials received from a 

travel service provider as a result of booking the conference (see 

Sec. Sec.  301-53.2 and 301-53.3 of this chapter); and

    (e) Develop and establish internal policies to ensure these 

standards are met.



[FTR Amdt. No. 89, 65 FR 1327, Jan. 10, 2000, as amended by FTR Amdt. 

2003-04, 68 FR 27937, May 22, 2003]