[Code of Federal Regulations]

[Title 44, Volume 1]

[Revised as of October 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 44CFR206.8]



[Page 422-423]

 

              TITLE 44--EMERGENCY MANAGEMENT AND ASSISTANCE

 

 CHAPTER I--FEDERAL EMERGENCY MANAGEMENT AGENCY, DEPARTMENT OF HOMELAND 

                                SECURITY

 

PART 206_FEDERAL DISASTER ASSISTANCE FOR DISASTERS DECLARED ON OR AFTER

NOVEMBER 23, 1988--Table of Contents

 

                            Subpart A_General

 

Sec.  206.8  Reimbursement of other Federal agencies.



    (a) Assistance furnished under Sec.  206.5 (a) or (b) of this 

subpart may be provided with or without compensation as considered 

appropriate by the Associate Director or Regional Director.

    (b) The Associate Director or the Regional Director may not approve 

reimbursement of costs incurred while performing work pursuant to 

disaster assistance authorities independent of the Stafford Act.

    (c) Expenditures eligible for reimbursement. The Associate Director 

or the Regional Director may approve reimbursement of the following 

costs which are incurred in providing requested assistance.

    (1) Overtime, travel, and per diem of permanent Federal agency 

personnel.

    (2) Wages, travel, and per diem of temporary Federal agency 

personnel assigned solely to performance of services directed by the 

Associate Director or the Regional Director in the major disaster or 

emergency area designated by the Regional Director.

    (3) Travel and per diem of Federal military personnel assigned 

solely to the performance of services directed by the Associate Director 

or the Regional Director in the major disaster or emergency area 

designated by the Regional Director.

    (4) Cost of work, services, and materials procured under contract 

for the purposes of providing assistance directed by the Associate 

Director or the Regional Director.

    (5) Cost of materials, equipment, and supplies (including 

transportation, repair, and maintenance) from regular



[[Page 423]]



stocks used in providing directed assistance.

    (6) All costs incurred which are paid from trust, revolving, or 

other funds, and whose reimbursement is required by law.

    (7) Other costs submitted by an agency with written justification or 

otherwise agreed to in writing by the Associate Director or the Regional 

Director and the agency.

    (d) Procedures for reimbursement. Federal agencies performing work 

under a mission assignment will submit requests for reimbursement, as 

follows:

    (1) Federal agencies may submit requests for reimbursement of 

amounts greater than $1,000 at any time. Requests for lesser amounts may 

be submitted only quarterly. An agency shall submit a final accounting 

of expenditures after completion of the agency's work under each 

directive for assistance. The time limit and method for submission of 

reimbursement requests will be stipulated in the mission assignment 

letter.

    (2) An agency shall document its request for reimbursement with 

specific details on personnel services, travel, and all other expenses 

by object class as specified in OMB Circular A-12 and by any other 

subobject class used in the agency's accounting system. Where contracts 

constitute a significant portion of the billings, the agency shall 

provide a listing of individual contracts and their associated costs.

    (3) Reimbursement requests shall cite the specific mission 

assignment under which the work was performed, and the major disaster or 

emergency identification number. Requests for reimbursement of costs 

incurred under more than one mission assignment may not be combined for 

billing purposes.

    (4) Unless otherwise agreed, an agency shall direct all requests for 

reimbursement to the Regional Director of the region in which the costs 

were incurred.

    (5) A Federal agency requesting reimbursement shall retain all 

financial records, supporting documents, statistical records, and other 

records pertinent to the provision of services or use of resources by 

that agency. These materials shall be accessible to duly authorized 

representatives of FEMA and the U.S. Comptroller General, for the 

purpose of making audits, excerpts, and transcripts, for a period of 3 

years starting from the date of submission of the final billing.