[Code of Federal Regulations]

[Title 44, Volume 1]

[Revised as of October 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 44CFR6.32]



[Page 51]

 

              TITLE 44--EMERGENCY MANAGEMENT AND ASSISTANCE

 

 CHAPTER I--FEDERAL EMERGENCY MANAGEMENT AGENCY, DEPARTMENT OF HOMELAND 

                                SECURITY

 

PART 6_IMPLEMENTATION OF THE PRIVACY ACT OF 1974--Table of Contents

 

                 Subpart C_Individual Access to Records

 

Sec.  6.32  Granting access.



    (a) Upon receipt of a request for access to non-exempt records, the 

system manager shall make these records available to the subject 

individual or shall acknowledge the request within 10 workdays of its 

receipt by FEMA. The acknowledgment shall indicate when the system 

manager will make the records available.

    (b) If the system manager anticipates more than a 10 day delay in 

making a record available, he or she also shall include in the 

acknowledgment specific reasons for the delay.

    (c) If a subject individual's request for access does not contain 

sufficient information to permit the system manager to locate the 

records, the system manager shall request additional information from 

the individual and shall have 10 workdays following receipt of the 

additional information in which to make the records available or to 

acknowledge receipt of the request and indicate when the records will be 

available.

    (d) Records will be available for authorized access during normal 

business hours at the offices where the records are located. A requestor 

should be prepared to identify himself or herself by signature; i.e., to 

note by signature the date of access and/or produce other identification 

verifying the signature.

    (e) Upon request, a system manager shall permit an individual to 

examine the original of a non-exempt record, shall provide the 

individual with a copy of the record, or both. Fees shall be charged in 

accordance with subpart F.

    (f) An individual may request to pick up a record in person or to 

receive it by mail, directed to the name and address provided by the 

individual in the request. A system manager shall not make a record 

available to a third party for delivery to the subject individual except 

for medical records as outlined in Sec.  6.31.

    (g) An individual who selects another person to review, or to 

accompany the individual in reviewing or obtaining a copy of the record 

must, prior to the disclosure, sign a statement authorizing the 

disclosure of the record. The system manager shall maintain this 

statement with the record.

    (h) The procedure for access to an accounting of disclosure is 

identical to the procedure for access to a record as set forth in this 

section.