[Code of Federal Regulations]

[Title 45, Volume 1]

[Revised as of October 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 45CFR96.74]



[Page 513-514]

 

                        TITLE 45--PUBLIC WELFARE

 

                    SUBTITLE A--DEPARTMENT OF HEALTH

                           AND HUMAN SERVICES

 

PART 96_BLOCK GRANTS--Table of Contents

 

                 Subpart G_Social Services Block Grants

 

Sec.  96.74  Annual reporting requirements.



    (a) Annual report. In accordance with 42 U.S.C. 1397e, each state 

must submit an annual report to the Secretary by the due dates specified 

in Sec.  96.17 of this part. The annual report must cover the most 

recently completed fiscal year and, except for the data in paragraphs 

(a) (1) through (4) of this section, may be submitted in the format of 

the state's choice. The annual report must address the requirements in 

section 2006(a) of the Act, include the specific data required by 

section 2006(c), and include other information as follows:

    (1) The number of individuals who receive services paid for in whole 

or in part with federal funds under the Social Services Block Grant, 

showing separately the number of children and the number of adults who 

received such services (section 2006(c)(1));

    (2) The amount of Social Services Block Grant funds spent in 

providing each service, showing separately for each service the average 

amount spent per child recipient and per adult recipient (section 

2006(c)(2));

    (3) The total amount of federal, state and local funds spent in 

providing each service, including Social Services Block Grant funds;

    (4) The method(s) by which each service is provided, showing 

separately the services provided by public agencies, private agencies, 

or both (section 2006(c)(4)); and

    (5) The criteria applied in determining eligibility for each service 

such as income eligibility guidelines, sliding fee scales, the effect of 

public assistance benefits, and any requirements for enrollment in 

school or training programs (section 2006(c)(3)).

    (b) Reporting requirement. (1) Each state must use the uniform 

definitions of services in appendix A of this part, categories 1-28, in 

submitting the data required in paragraph (a) of this section. Where a 

state cannot use the uniform definitions, it should report the data 

under category 29, ``Other Services.'' The state's definitions of each 

of the services listed in category 29 must be included in the annual 

report.

    (2) Each state must use the reporting form issued by the Department 

to report the data required in paragraphs (a) (1) through (4) of this 

section.

    (3) In reporting recipient and expenditure data, each state must 

report actual numbers of recipients and actual expenditures when this 

information is available. For purposes of this report,



[[Page 514]]



each state should, if possible, count only a single recipient for each 

service. States should also consider a service provided to a recipient 

for the length of the reporting period (one year) or any fraction 

thereof as a single service. Data based on sampling and/or estimates 

will be accepted when actual figures are unavailable. Each state must 

indicate for each service whether the data are based on actual figures, 

sampling, or estimates and must describe the sampling and/or estimation 

process(es) it used to obtain these data in the annual report. Each 

state must also indicate, in reporting recipient data, whether the data 

reflects an unduplicated count of recipients.

    (4) Each state must use category 30, ``Other Expenditures,'' to 

report non-service expenditures. Only total dollar amounts in this 

category are required, i.e., they need not be reported by recipient 

count or cost per adult/child. This will include carry over balances, 

carry forward balances, funds transferred to or from the SSBG program, 

and administrative costs as defined by the state.

    (5) Each state must use its own definition of the terms ``child'' 

and ``adult'' in reporting the data required in paragraphs (a) (1) 

through (5) of this section.

    (6) Each state's definition of ``child'' and ``adult'' must be 

reported as a part of the eligibility criteria for each service required 

in paragraph (a)(5) of this section. The data on eligibility criteria 

may be submitted in whatever format the state chooses as a part of its 

annual report.

    (c) Transfer of computer data. In addition to making the annual 

report available to the public and to the Department, a state may submit 

the information specified in paragraphs (a) (1) through (4) of this 

section using electronic equipment. A full description of procedures for 

electronic transmission of data, and of the availability of computer 

diskettes, is included in Appendix B to this part.



[58 FR 60129, Nov. 15, 1993]