[Code of Federal Regulations]

[Title 48, Volume 4]

[Revised as of October 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 48CFR419.201-71]



[Page 118-119]

 

            TITLE 48--FEDERAL ACQUISITION REGULATIONS SYSTEM

 

                  CHAPTER 4--DEPARTMENT OF AGRICULTURE

 

PART 419_SMALL BUSINESS PROGRAMS--Table of Contents

 

                         Subpart 419.2_Policies

 

Sec. 419.201-71  Small business coordinators.



    The head of the contracting activity (HCA) or a representative of 

the HCA shall designate in writing a small business coordinator in each 

contracting office. Supervisors of small business coordinators are 

encouraged to provide sufficient time for the coordinators to carry out 

their small business program duties. Coordinators' duties shall include, 

but not be limited to, the following:

    (a) Reviewing each proposed acquisition expected to exceed the 

simplified acquisition threshold prior to its solicitation. The 

coordinator shall:

    (1) Recommend section 8(a), HUBZone, or SDVOSB action and identify 

potential contractors, or

    (2) Identify available SDB, WOB, and VOSB to be solicited by 

competitive procedures. Coordinators shall document the contract file 

with recommendations made and actions taken.

    (b) Participating in goal-setting procedures and planning activities 

and establishing aggressive SDB, WOB, and SDVOSB goals based on the 

annual review of advance acquisition plans.

    (c) Participating in the review of those contracts which require the 

successful offeror to submit written plans for the utilization of small 

businesses as subcontractors to include all preference program areas in 

419.201.

    (d) Ensuring that purchases exceeding $2,500 and not exceeding the 

simplified acquisition threshold are reserved exclusively for small 

businesses, including all preference program areas named in 419.201. 

This policy shall be implemented unless the contracting officer is 

unable to obtain offers from two or more small business concerns that 

are competitive with market prices and in terms of quality and delivery 

of the goods or services being purchased.

    (e) Maintaining comprehensive source listings of small businesses.



[[Page 119]]



    (f) Upon written request, providing small businesses (in the 

preference program areas named in 419.201) the bidders' mailing lists of 

individuals receiving solicitations which will contain the 

subcontracting clause entitled ``Utilization of Small Business 

Concerns'' (FAR 52.219-8). These lists may be limited to those supplies 

or services of major interest to the requesting firms.

    (g) Developing a program of contacts with local and small (to 

include all preference program areas named in 419.201) trade, business, 

and professional associations and organizations and Indian tribal 

councils to apprise them of USDA's program needs and recurring contract 

requirements.

    (h) Periodically meeting with program managers to discuss 

requirements of the small business preference program, to explore the 

feasibility of breaking large complex requirements into smaller lots 

suitable for participation by small firms, and to encourage program 

managers to meet with these firms so that their capabilities can be 

demonstrated.

    (i) Establishing internal operating procedures which implement the 

requirements of the regulations as set forth in this part 419.

    (j) Compiling data and preparing all reports pertaining to the small 

business program activities, and ensuring that these reports are 

accurate, complete and up-to-date.

    (k) Assisting and counseling small business firms.

    (l) Reviewing proposed large contract requirements that may be 

bundled to determine the potential for breaking out components suitable 

for purchase from small business firms.

    (m) Ensuring that the SBA Resident Procurement Center Representative 

(PCR) is provided an opportunity and reasonable time to review any 

solicitation that meets the dollar threshold for small business 

(including all preference program areas named in 419.201) subcontracting 

plans.