[Code of Federal Regulations]

[Title 48, Volume 5]

[Revised as of October 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 48CFR752.7003]



[Page 70]

 

            TITLE 48--FEDERAL ACQUISITION REGULATIONS SYSTEM

 

             CHAPTER 7--AGENCY FOR INTERNATIONAL DEVELOPMENT

 

PART 752_SOLICITATION PROVISIONS AND CONTRACT CLAUSES--Table of Contents

 

             Subpart 752.70_Texts of USAID Contract Clauses

 

Sec. 752.7003  Documentation for payment.



    The following clause is required in all USAID direct contracts, 

excluding fixed price contracts:



                  Documentation for Payment (NOV 1998)



    (a) Claims for reimbursement or payment under this contract must be 

submitted to the Paying Office indicated in the schedule of this 

contract. The cognizant technical officer (CTO) is the authorized 

representative of the Government to approve vouchers under this 

contract. The Contractor must submit either paper or fax versions of the 

SF-1034--Public Voucher for Purchases and Services Other Than Personal. 

Each voucher shall be identified by the appropriate USAID contract 

number, in the amount of dollar expenditures made during the period 

covered.

    (1) The SF 1034 provides space to report by line item for products 

or services provided. The form provides for the information to be 

reported with the following elements:



                                               Total Expenditures

                                       [Document Number: XXX-X-XX-XXXX-XX]

----------------------------------------------------------------------------------------------------------------

                                                                            Amt. vouchered to    Amt. vouchered

              Line item No.                          Description                   date           this period

----------------------------------------------------------------------------------------------------------------

001.....................................  Product/Service Desc. for Line             $XXXX.XX          $ XXXX.XX

                                           Item 001.

002.....................................  Product/Service Desc. for Line              XXXX.XX            XXXX.XX

                                           Item 002.

                                                                           -------------------------------------

      Total.............................  ................................            XXXX.XX            XXXX.XX

----------------------------------------------------------------------------------------------------------------



    (2) The fiscal report shall include the following certification 

signed by an authorized representative of the Contractor:



    The undersigned hereby certifies to the best of my knowledge and 

belief that the fiscal report and any attachments have been prepared 

from the books and records of the Contractor in accordance with the 

terms of this contract and are correct: the sum claimed under this 

contract is proper and due, and all the costs of contract performance 

(except as herewith reported in writing) have been paid, or to the 

extent allowed under the applicable payment clause, will be paid 

currently by the Contractor when due in the ordinary course of business; 

the work reflected by these costs has been performed, and the quantities 

and amounts involved are consistent with the requirements of this 

Contract; all required Contracting Officer approvals have been obtained; 

and appropriate refund to USAID will be made promptly upon request in 

the event of disallowance of costs not reimbursable under the terms of 

this contract.



BY:_____________________________________________________________________



TITLE:__________________________________________________________________



DATE:___________________________________________________________________

    (b) Local currency payment. The Contractor is fully responsible for 

the proper expenditure and control of local currency, if any, provided 

under this contract. Local currency will be provided to the Contractor 

in accordance with written instructions provided by the Mission 

Director. The written instructions will also include accounting, 

vouchering, and reporting procedures. A copy of the instructions shall 

be provided to the Contractor's Chief of Party and to the Contracting 

Officer. The costs of bonding personnel responsible for local currency 

are reimbursable under this contract.

    (c) Upon compliance by the Contractor with all the provisions of 

this contract, acceptance by the Government of the work and final 

report, and a satisfactory accounting by the Contractor of all 

Government-owned property for which the Contractor had custodial 

responsiblity, the Government shall promptly pay to the Contractor any 

moneys (dollars or local currency) due under the completion voucher. The 

Government will make suitable reduction for any disallowance or 

indebtedness by the Contractor by applying the proceeds of the voucher 

first to such deductions and next to any unliquidated balance of advance 

remaining under this contract.

    (d) The Contractor agrees that all approvals of the Mission Director 

and the Contracting Officer which are required by the provisions of this 

contract shall be preserved and made available as part of the 

Contractor's records which are required to be presented and made 

available by the clause of this contract entitled ``Audit and Records--

Negotiation''.



[53 FR 6829, Mar. 3, 1988, as amended at 64 FR 5009, Feb. 2, 1999]



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