[Code of Federal Regulations]

[Title 48, Volume 5]

[Revised as of October 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 48CFR752.7005]



[Page 71-72]

 

            TITLE 48--FEDERAL ACQUISITION REGULATIONS SYSTEM

 

             CHAPTER 7--AGENCY FOR INTERNATIONAL DEVELOPMENT

 

PART 752_SOLICITATION PROVISIONS AND CONTRACT CLAUSES--Table of Contents

 

             Subpart 752.70_Texts of USAID Contract Clauses

 

Sec. 752.7005  Submission requirements for development experience documents.



    The following clause shall be included in all USAID professional/

technical contracts in which development experience documents are likely 

to be produced.



 Submission Requirements for Development Experience Documents (OCT 1997)



    (a) Contract Reports and Information/Intellectual Products. (1) The 

Contractor shall submit to the Development Experience Information 

Division of the Center for Development Information and Evaluation (PPC/

DCIE/DI) in the Bureau for Policy and Program Coordination, copies of 

reports and information products which describe, communicate or organize 

program/project development assistance activities, methods, 

technologies, management, research, results and experience as outlined 

in the Agency's ADS Chapter 540, section E540.5.2b(3). Information may 

be obtained from the Cognizant Technical Officer (CTO). These reports 

include: assessments, evaluations, studies, development experience 

documents, technical reports and annual reports. The Contractor shall 

also submit to PPC/CDIE/DI copies of information products including 

training materials, publications, databases, computer software programs, 

videos and other intellectual deliverable materials required under the 

Contract Schedule. Time-sensitive materials such as newsletters, 

brochures, bulletins or periodic reports covering periods of less than a 

year are not to be submitted.

    (2) Upon contract completion, the contractor shall submit to PPC/

CDIE/DI an index of all reports and information/intellectual products 

referenced in paragraph (a)(1) of this clause.

    (b) Submission requirements--(1) Distribution. (i) The contractor 

shall submit contract reports and information/intellectual products 

(referenced in paragraph (a)(1) of this clause) in electronic format and 

hard copy (one copy) to U.S. Agency for International Development PPC/

CDIE/DI, Attn: ACQUISITIONS, Washington D.C. 20523 at the same time 

submission is made to the CTO.

    (ii) The contractor shall submit the reports index referenced in 

paragraph (a)(2) of this clause and any reports referenced in paragraph 

(a)(1) of this clause that have not been previously submitted to PPC/

CDIE/DI, within 30 days after completion of the contract to the address 

cited in paragraph (b)(1)(i) of this clause.

    (2) Format. (i) Descriptive information is required for all 

Contractor products submitted. The title page of all reports and 

information products shall include the contract number(s), contractor 

name(s), name of the USAID cognizant technical office, the publication 

or issuance date of the document, document title, author name(s), and 

strategic objective or activity title and associated number. In 

addition, all materials submitted in accordance with this clause shall 

have attached on a separate cover sheet the name, organization, address, 

telephone number, fax number, and Internet address of the submitting 

party.

    (ii) The hard copy report shall be prepared using non-glossy paper 

(preferably recycled and white or off-white) using black ink. Elaborate 

art work, multicolor printing and expensive bindings are not to be used. 

Whenever possible, pages shall be printed on both sides.

    (iii) The electronic document submitted shall consist of only one 

electronic file which comprises the complete and final equivalent of the 

hard copy submitted.

    (iv) Acceptable software formats for electronic documents include 

WordPerfect, Microsoft Word, ASCII, and Portable Document Format (PDF). 

Submission in Portable Document format is encouraged.

    (v) The electronic document submission shall include the following 

descriptive information:

    (A) Name and version of the application software used to create the 

file, e.g., WordPerfect Version 6.1 or ASCII or PDF.

    (B) The format for any graphic and/or image file submitted, e.g., 

TIFF-compatible.



[[Page 72]]



    (C) Any other necessary information, e.g. special backup or data 

compression routines, software used for storing/retrieving submitted 

data, or program installation instructions.



[64 FR 5010, Feb. 2, 1999]