[Code of Federal Regulations]
[Title 22, Volume 1]
[Revised as of April 1, 2007]
From the U.S. Government Printing Office via GPO Access
[CITE: 22CFR226]

[Page 1047-1048]
 
                       TITLE 22--FOREIGN RELATIONS
 
            CHAPTER II--AGENCY FOR INTERNATIONAL DEVELOPMENT
 
PART 226_ADMINISTRATION OF ASSISTANCE AWARDS TO U.S. NON-GOVERNMENTAL 
 
                    Subpart C_Post-award Requirements
 
Sec.  226.52  Financial reporting.

    (a) The following forms are used for obtaining financial information 
from recipients.
    (1) SF-269 or SF-269A, Financial Status Report.
    (i) USAID will require recipients to use either the SF-269 or SF-
269A to report the status of funds for all nonconstruction projects or 
programs. The type of form required will be established in the award. 
USAID may, however, have the option of not requiring the SF-269 or SF-
269A when the SF-270, Request for Advance or Reimbursement, or SF-272, 
Report of Federal Cash Transactions, is determined to provide adequate 
information to meet its needs, except that a final SF-269 or SF-269A 
shall be required at the completion of the project when the SF-270 is 
used only for advances.
    (ii) The type of reporting required will be established in the 
agreement. If USAID requires accrual information and the recipient's 
accounting records are not normally kept on the accrual basis, the 
recipient shall not be required to convert its accounting system, but 
shall develop such accrual information through best estimates based on 
an analysis of the documentation on hand.
    (iii) USAID will determine the frequency of the Financial Status 
Report for each project or program, considering the size and complexity 
of the particular project or program. The frequency of reports will be 
established in the agreement. However, the report shall not be required 
more frequently than quarterly or less frequently than annually. A final 
report shall be required at the completion of the agreement.
    (iv) Recipients shall submit the SF-269 or SF-269A (an original and 
two copies) no later than 30 days after the end of each specified 
reporting period for quarterly and semi-annual reports, and 90 calendar 
days for annual and final reports. Extensions of reporting due dates may 
be approved by USAID upon request of the recipient.
    (2) SF-272, Report of Federal Cash Transactions.
    (i) When funds are advanced to recipients USAID shall require each 
recipient to submit the SF-272 and, when necessary, its continuation 
sheet, SF-272a. USAID shall use this report to monitor cash advanced to 
recipients and to obtain disbursement information for each agreement 
with the recipients.
    (ii) USAID may require forecasts of Federal cash requirements in the 
``Remarks'' section of the report.
    (iii) When practical and deemed necessary, USAID may require 
recipients to report in the ``Remarks'' section the amount of cash 
advances received in excess of three days. Recipients shall provide 
short narrative explanations of actions taken to reduce the excess 
balances.
    (iv) Recipients shall be required to submit not more than the 
original and

[[Page 1048]]

two copies of the SF-272 15 calendar days following the end of each 
quarter. USAID may require a monthly report from those recipients 
receiving advances totaling $1 million or more per year.
    (v) USAID may waive the requirement for submission of the SF-272 for 
any one of the following reasons:
    (A) When monthly advances do not exceed $25,000 per recipient, 
provided that such advances are monitored through other forms contained 
in this section;
    (B) If, in USAID's opinion, the recipient's accounting controls are 
adequate to minimize excessive Federal advances; or,
    (C) When the electronic payment mechanisms provide adequate data.
    (b) When USAID needs additional information or more frequent 
reports, the following shall be observed.
    (1) When additional information is needed to comply with legislative 
requirements, USAID shall issue instructions to require recipients to 
submit such information under the ``Remarks'' section of the reports.
    (2) When USAID determines that a recipient's accounting system does 
not meet the standards in Section 226.21, additional pertinent 
information to further monitor awards may be obtained upon written 
notice to the recipient until such time as the system is brought up to 
standard. USAID, in obtaining this information, shall comply with report 
clearance requirements of 5 CFR part 1320.
    (3) USAID may accept the identical information from the recipients 
in machine readable format or computer printouts or electronic outputs 
in lieu of prescribed formats.
    (4) USAID may provide computer or electronic outputs to recipients 
when such expedites or contributes to the accuracy of reporting.