[Code of Federal Regulations]
[Title 22, Volume 1]
[Revised as of April 1, 2007]
From the U.S. Government Printing Office via GPO Access
[CITE: 22CFR62.10]

[Page 270-271]
 
                       TITLE 22--FOREIGN RELATIONS
 
                     CHAPTER I--DEPARTMENT OF STATE
 
PART 62_EXCHANGE VISITOR PROGRAM--Table of Contents
 
                      Subpart A_General Provisions
 
Sec.  62.10  Program administration.

    Sponsors are responsible for the effective administration of their 
exchange visitor programs. These responsibilities include:
    (a) Selection of exchange visitors. Sponsors shall provide a system 
to screen and select prospective exchange visitors to ensure that they 
are eligible for program participation, and that:
    (1) The program is suitable to the exchange visitor's background, 
needs, and experience; and
    (2) The exchange visitor possesses sufficient proficiency in the 
English language to participate in his or her program.
    (b) Pre-arrival information. Sponsors shall provide exchange 
visitors with pre-arrival materials including, but not limited to, 
information on:
    (1) The purpose of the Exchange Visitor Program;
    (2) Home-country physical presence requirement;
    (3) Travel and entry into the United States;
    (4) Housing;
    (5) Fees payable to the sponsor;
    (6) Other costs that the exchange visitor will likely incur (e.g., 
living expenses) while in the United States;
    (7) Health care and insurance; and
    (8) Other information which will assist exchange visitors to prepare 
for their stay in the United States.
    (c) Orientation. Sponsors shall offer appropriate orientation for 
all exchange visitors. Sponsors are encouraged to provide orientation 
for the exchange visitor's immediate family, especially those who are 
expected to be in the United States for more than one year. Orientation 
shall include, but not be limited to, information concerning:
    (1) Life and customs in the United States;
    (2) Local community resources (e.g., public transportation, medical 
centers, schools, libraries, recreation centers, and banks), to the 
extent possible;
    (3) Available health care, emergency assistance, and insurance 
coverage;
    (4) A description of the program in which the exchange visitor is 
participating;
    (5) Rules that the exchange visitors are required to follow under 
the sponsor's program;
    (6) Address of the sponsor and the name and telephone number of the 
responsible officer; and
    (7) Address and telephone number of the Exchange Visitor Program 
Services of the Department of State and a copy of the Exchange Visitor 
Program brochure outlining the regulations relevant to the exchange 
visitors.
    (d) Form DS-2019. Sponsors shall ensure that only the responsible 
officer or alternate responsible officers issue Forms DS-2019;
    (e) Monitoring of exchange visitors. Sponsors shall monitor, through 
employees, officers, agents, or third parties, the exchange visitors 
participating in their programs. Sponsors shall:
    (1) Ensure that the activity in which the exchange visitor is 
engaged is consistent with the category and activity listed on the 
exchange visitor's Form DS-2019;
    (2) Monitor the progress and welfare of the exchange visitor to the 
extent appropriate for the category; and
    (3) Require the exchange visitor to keep the sponsor apprised of his 
or her address and telephone number, and maintain such information.
    (f) Requests by the Department of State. Sponsors shall, to the 
extent lawfully permitted, furnish to the Department of State within a 
reasonable time all information, reports, documents, books, files, and 
other records requested by the Department of State on all matters 
related to their exchange visitor programs.
    (g) Inquiries and investigations. Sponsors shall cooperate with any 
inquiry or investigation that may be undertaken by the Department of 
State.

[[Page 271]]

    (h) Retention of records. Sponsors shall retain all records related 
to their exchange visitor program and exchange visitors for a minimum of 
three years.