[Code of Federal Regulations]
[Title 22, Volume 1]
[Revised as of April 1, 2007]
From the U.S. Government Printing Office via GPO Access
[CITE: 22CFR8.8]

[Page 28-29]
 
                       TITLE 22--FOREIGN RELATIONS
 
                     CHAPTER I--DEPARTMENT OF STATE
 
PART 8_ADVISORY COMMITTEE MANAGEMENT--Table of Contents
 
Sec.  8.8  Chartering of committees.

    (a) Requirements. (1) Each advisory committee, whether established 
or utilized, must have a charter approved by the Deputy Under Secretary 
of State for Management and filed with the Advisory Committee Management 
Officer, the Senate Foreign Relations Committee and the House Committee 
on International Relations, and in the case of a Presidential advisory 
committee only with the Committee Management Secretariat of OMB before 
it can hold a meeting.
    (2) Formal subgroups may be chartered separately or the requisite 
information set forth in the charter of the parent committee.
    (3) Informal subgroups may not require a charter; however, the 
charter of the parent committee must cover this aspect of its 
organization.
    (4) The Advisory Committee Management Officer will, at the time a 
charter is filed, furnish a copy of the filed charter to the Library of 
Congress.
    (b) Contents. Each committee charter shall contain: The official 
name and acronym, if any; the objectives, scope of activity, and full 
description of duties; the authority for such functions; the Department 
official (by title) to whom the committee reports; the relationship to 
or with other committees; the committee organization, composition of 
membership and officers' responsibilities; a description of the type of 
minutes, with their certification of accuracy, and records to be 
maintained; the estimated annual operating costs in dollars and man-
years, and the source and authority for these resources; the period of 
time that will be required by the committee to accomplish its stated 
purpose; the estimated number and frequency of meetings; the termination 
date; and the filing date of the charter.
    (c) Termination and Renewal. (1) An existing advisory committee will 
be automatically terminated at the end of a 2-year period (i.e., date 
specified in charter) unless its charter is renewed, except for a 
statutory committee which has provisions providing to the contrary.
    (2) The Deputy Under Secretary for Management will make a 
determination, based on a comprehensive review, whether or not a 
committee will be continued.
    (3) The OMB Secretariat will be advised of the determination and 
reasons therefore 60 days prior to the charter expiration date of the 
committee. If the Secretariat concurs, the Advisory Committee Management 
Officer will publish in the Federal Register the Department's intent to 
continue those advisory committees so designated by the Deputy Under 
Secretary for Management.
    (4) Each office responsible for an advisory committee it wishes to 
continue will prepare a new charter and submit it to the Advisory 
Committee Management Officer before October 1 biennially.

[[Page 29]]

    (5) No advisory committee shall meet, advise or make recommendations 
between the expiration date of its charter and the date its new charter 
is filed.
    (d) Amendments. (1) The charter of a committee may be amended, as 
necessary, to reflect current information on organization, composition, 
activities, et cetera.
    (2) A proposed amendment must be approved prior to any committee 
activity to which the proposed amendment relates.