[Code of Federal Regulations]
[Title 14, Volume 5]
[Revised as of January 1, 2007]
From the U.S. Government Printing Office via GPO Access
[CITE: 14CFR1260.13]

[Page 282-284]
 
                     TITLE 14--AERONAUTICS AND SPACE
 
                   CHAPTER V--NATIONAL AERONAUTICS AND
                          SPACE ADMINISTRATION
 
PART 1260_GRANTS AND COOPERATIVE AGREEMENTS--Table of Contents
 
                            Subpart A_General
 
Sec.  1260.13  Award procedures.

    (a) Award instruments are classified as follows:
    (1) Annual grants are grants awarded for a short term (e.g., on an 
annual basis).
    (2) Multiple year grants support research projects that may span 
several

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years. NASA policy is to make maximum use of multiple year grants. A 
Multiple Year Grant is generally selected for a period of three years in 
keeping with NASA's policy calling for research to be peer reviewed at 
least every three years. Grants with periods of performance in excess of 
three years may be appropriate when the NASA technical office determines 
at the inception of the grant that a period of performance in excess of 
three years is necessary to complete a discrete research effort. 
However, grants that will exceed $5 million and have a period of 
performance in excess of 5 years shall require the approval of the 
Assistant Administrator for Procurement (Code HS) prior to award. 
Requests for approval shall include a justification for exceeding 5 
years and evidence that the extended years can be reasonably estimated. 
Requests for approval are not required when the 5-year limitation is 
exceeded due to a no cost extension.
    (i) If the decision to provide multiple year funding to a research 
proposal is made, the special condition at Sec.  1260.52, Multiple Year 
Grant or Cooperative Agreement, will be included in the award.
    (ii) Periods approved under the Multiple Year Grant or Cooperative 
Agreement special condition at Sec.  1260.52, and funded at the levels 
specified in the special condition, are not considered to be new awards. 
Therefore, new proposals, new proposal-related certifications (such as 
Disclosure of Lobbying Activities, and Debarment and Suspension), new 
technical evaluations, and new budget proposals are not required, as 
long as this information for the multiple year period was reviewed and 
approved as part of the original proposal.
    (iii) If NASA program constraints or developments within the 
research project dictate a reduction in the funding level specified 
under a Multiple Year Grant period, research may continue at the reduced 
level under the terms of the provisions; however, the recipient may 
rebudget under the grant provisions to keep the project within the 
funding actually provided.
    (3) An augmentation to a grant may be issued as a supplement at any 
time when work is introduced which is outside the scope of the approved 
proposal or when there is a need for substantial unanticipated funding. 
The grant officer must first determine whether the augmentation requires 
a separate approval as a non-competitive addition to the work to be 
performed under the grant. Augmentations require the submission of 
revised budget proposals and technical evaluations covering the 
additional work. Since augmentations will be performed within the 
existing period of performance, certifications will not normally be 
required.
    (4) A grant extension may be placed to extend the grant beyond the 
expiration date, in accordance with the provision at Sec.  1260.23, 
Extensions, if additional time beyond the established period of 
performance is required to assure adequate completion of the original 
scope of work within the available funding.
    (5) Grant renewals provide for continuation of research beyond the 
original scope, period of performance and funding levels; therefore, new 
proposals, certifications and technical evaluations are required prior 
to the execution of a grant renewal. Grant renewals will be awarded as 
new grants. Continued performance within a period specified under the 
Multiple Year Grant provision does not constitute a renewal. For 
research originally awarded through a competitive NRA, CAN, or other 
competitive announcement that has completed its period of performance, 
peer review of a proposal to continue the research should be 
accomplished prior to selecting the research grant for renewal. If the 
effort was originally awarded through an unsolicited proposal, a new 
justification to accept the unsolicited proposal would be required 
(however, also see Sec.  1260.12(f)(1)). Multiple year grant special 
conditions may be incorporated into renewals.
    (b) While NASA normally provides full funding support for research 
grants, alternate methods of grant funding are as follows:
    (1) Since NASA grant recipients usually gain no measurable 
commercial or economic benefit from grants, other than conducting 
research, cost sharing for research grants is not generally required. 
NASA may, however, accept cost sharing when voluntarily offered.

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Additionally, in instances when the grant officer determines that the 
recipient will benefit from the research results through sales to non-
Federal entities, cost sharing based upon this mutuality of interest 
will apply. See Sec.  1260.123. When cost sharing is used, the grant 
officer shall insert a Special Condition substantially as shown in Sec.  
1260.54, Cost Sharing. (See 14 CFR part 1274 for grants and cooperative 
agreements with commercial organizations involving cost sharing.)
    (2) NASA may provide partial support for a research project or 
conference where additional funding is being provided by other Federal 
agencies. If the grant also involves cost sharing by the recipient, the 
grant officer will ensure that the recipient's share does not include 
any Federal funds.

[65 FR 62900, Oct. 19, 2000, as amended at 68 FR 14535, Mar. 26, 2003]