[Code of Federal Regulations]
[Title 5, Volume 1]
[Revised as of January 1, 2007]
From the U.S. Government Printing Office via GPO Access
[CITE: 5CFR293.306]

[Page 94]
 
                    TITLE 5--ADMINISTRATIVE PERSONNEL
 
                CHAPTER I--OFFICE OF PERSONNEL MANAGEMENT
 
PART 293_PERSONNEL RECORDS--Table of Contents
 
                   Subpart C_Official Personnel Folder
 
Sec. 293.306  Use of existing folders upon transfer or reemployment.

    When an agency hires a person who has served on or after April 1, 
1947, in a position subject to this part, it shall request the transfer 
of the OPF pertaining to the person's employment. The folder so obtained 
shall be used in lieu of establishing a new OPF. In the event that the 
prior service occurred wholly before April 1, 1947, the agency shall 
request any files or records that may be located in the Federal records 
storage center. The request shall note that because of the dates of 
service there will likely be no OPF. Any such file or record found for 
this individual shall be incorporated into the OPF being established for 
the employee.
    (a) When a person for whom an OPF has been established transfers 
from one agency to another, the last employing (losing) agency shall, on 
request, transfer the OPF to the new employing agency.
    (b) Before transferring the Official Personnel Folder, the losing 
agency shall:
    (1) Remove those records of a temporary nature filed on the left 
side of the folder, except for PMRS employees' performance ratings of 
record including the performance plan on which the most recent rating 
was based;
    (2) Transfer performance ratings of record and the performance plan 
on which the most recent rating was based from the Employee Performance 
File of PMRS employees to their Official Personnel Folder, if the 
ratings and plans are not maintained by the agency in the Official 
Personnel Folder; and
    (3) Ensure that all permanent documents of the folder are complete, 
correct, and present in the folder in accordance with the Guide to 
Personnel Recordkeeping.

[50 FR 3309, Jan. 24, 1985, as amended at 50 FR 35494, Aug. 30, 1985; 66 
FR 66709, Dec. 27, 2001]