[Code of Federal Regulations]
[Title 5, Volume 1]
[Revised as of January 1, 2007]
From the U.S. Government Printing Office via GPO Access
[CITE: 5CFR297.301]

[Page 116-117]
 
                    TITLE 5--ADMINISTRATIVE PERSONNEL
 
                CHAPTER I--OFFICE OF PERSONNEL MANAGEMENT
 
PART 297_PRIVACY PROCEDURES FOR PERSONNEL RECORDS--Table of Contents
 
                     Subpart C_Amendment of Records
 
Sec. 297.301  General provisions.


    (a) Individuals may request, in writing, the amendment of their 
records maintained in an Office system of records by contacting the 
appropriate system manager. The Office or agency will require proof of 
identity from a requester. The Office or agency reserves the right to 
determine the adequacy of any such proof. The general identifying items 
the Office will require a requester to provide when a request is made to 
the Office are--
    (1) Full name, signature, and home address;
    (2) Social security number (for systems of records that include this 
identifier);
    (3) Current or last place and dates of Federal employment, when 
appropriate; and
    (4) Date and place of birth.
    (b) An individual may be represented by another party when 
requesting amendment of records.
    (c) A request for amendment should include the following:
    (1) The precise identification of the records to be amended;
    (2) The identification of the specific material to be deleted, 
added, or changed; and
    (3) A statement of the reasons for the request, including all 
available material substantiating the request.
    (d) Requests for amendment of records should include the words 
``PRIVACY ACT AMENDMENT REQUEST'' in capital letters on both the 
envelope and at the top of the request letter.
    (e) A request for administrative review of an agency denial to amend 
a record in the Office's systems of records should be addressed to the 
Assistant Director for Workforce Information, Personnel Systems and 
Oversight Group, U.S. Office of Personnel

[[Page 117]]

Management, 1900 E Street NW., Washington, DC 20415.
    (f) A request for administrative review of a denial to amend a 
record by an Office official should be addressed to the Information and 
Privacy Appeals Counsel, Office of the General Counsel, U.S. Office of 
Personnel Management, 1900 E Street NW., Washington, DC 20415.
    (g) The burden of proof demonstrating the appropriateness of the 
requested amendment rests with the requester; and, the requester must 
provide relevant and convincing evidence in support of the request.