[Code of Federal Regulations]
[Title 7, Volume 4]
[Revised as of January 1, 2007]
From the U.S. Government Printing Office via GPO Access
[CITE: 7CFR247.29]

[Page 422-423]
 
                          TITLE 7--AGRICULTURE
 
    CHAPTER II--FOOD AND NUTRITION SERVICE, DEPARTMENT OF AGRICULTURE
 
PART 247_COMMODITY SUPPLEMENTAL FOOD PROGRAM--Table of Contents
 
Sec.  247.29  Reports and recordkeeping.

    (a) What recordkeeping requirements must State and local agencies 
meet? State and local agencies must maintain accurate and complete 
records relating to the receipt, disposal, and inventory of commodities, 
the receipt and disbursement of administrative funds and other funds, 
eligibility determinations, fair

[[Page 423]]

hearings, and other program activities. State and local agencies must 
also maintain records pertaining to liability for any improper 
distribution of, use of, loss of, or damage to commodities, and the 
results obtained from the pursuit of claims arising in favor of the 
State or local agency. All records must be retained for a period of 
three years from the end of the fiscal year to which they pertain, or, 
if they are related to unresolved claims actions, audits, or 
investigations, until those activities have been resolved. All records 
must be available during normal business hours for use in management 
reviews, audits, investigations, or reports of the General Accounting 
Office.
    (b) What reports must State and local agencies submit to FNS? State 
agencies must submit the following reports to FNS:
    (1) SF-269A, Financial Status Report. The State agency must submit 
the SF-269A, Financial Status Report, to report the financial status of 
the program at the close of the fiscal year. This report must be 
submitted within 90 days after the end of the fiscal year. Obligations 
must be reported for the fiscal year in which they occur. Revised 
reports may be submitted at a later date, but FNS will not be 
responsible for reimbursing unpaid obligations later than one year after 
the end of the fiscal year in which they were incurred.
    (2) FNS-153, Monthly Report of the Commodity Supplemental Food 
Program and Quarterly Administrative Financial Status Report. The State 
agency must submit the FNS-153 on a monthly basis. FNS may permit the 
data contained in the report to be submitted less frequently, or in 
another format. The report must be submitted within 30 days after the 
end of the reporting period. On the FNS-153, the State agency reports:
    (i) The number of program participants in each population category 
(e.g., infants, children, and elderly);
    (ii) The receipt and distribution of commodities, and beginning and 
ending inventories, as well as other commodity data; and
    (iii) On a quarterly basis, the cumulative amount of administrative 
funds expended and obligated, and the amount remaining unobligated.
    (3) FNS-191, Racial/Ethnic Group Participation. Local agencies must 
submit a report of racial/ethnic participation each year, using the FNS-
191.
    (c) Is there any other information that State and local agencies 
must provide to FNS? FNS may require State and local agencies to provide 
data collected in the program to aid in the evaluation of the effect of 
program benefits on the low-income populations served. Any such requests 
for data will not include identification of particular individuals.

(Approved by the Office of Management and Budget under control numbers 
0584-0025, 0584-0293)