[Code of Federal Regulations]
[Title 7, Volume 4]
[Revised as of January 1, 2007]
From the U.S. Government Printing Office via GPO Access
[CITE: 7CFR275.4]

[Page 870-871]
 
                          TITLE 7--AGRICULTURE
 
    CHAPTER II--FOOD AND NUTRITION SERVICE, DEPARTMENT OF AGRICULTURE
 
PART 275_PERFORMANCE REPORTING SYSTEM--Table of Contents
 
                        Subpart A_Administration
 
Sec.  275.4  Record retention.

    (a) The State agency shall maintain Performance Reporting System 
records to permit ready access to, and use of, these records. 
Performance Reporting System records include information used in data 
analysis and evalution, corrective action plans, corrective action 
monitoring records in addition to ME review records and QC review 
records as explained in paragraphs (b)

[[Page 871]]

and (c) of this section. To be readily accessible, system records shall 
be retained and filed in an orderly fashion. Precautions should be taken 
to ensure that these records are retained without loss or destruction 
for the 3-year period required by these regulations. Information 
obtained on individual households for Performance Reporting System 
purposes shall be safeguarded in accordance with FNS policies on 
disclosure of information for the Food Stamp Program.
    (b) ME review records consist of thorough documentation of review 
findings, sources from which information was obtained, procedures used 
to review Food Stamp Program requirements including sampling techniques 
and lists, and ME review plans. The State agency must submit documented 
evidence of review findings to the FNS Regional Office upon request for 
purposes of evaluating State corrective action plans.
    (c) QC review records consist of Forms FNS-380, Worksheet for 
Integrated TANF, Food Stamps and Medicaid Quality Control Reviews, FNS-
380-1, Integrated Review Schedule, FNS-245, Negative Quality Control 
Review Schedule, and Form FNS-248, Status of Sample Selection and 
Completion; other materials supporting the review decision; sample 
lists; sampling frames; tabulation sheets; and reports of the results of 
all quality control reviews during each review period.

[Amdt. 160, 45 FR 15898, Mar. 11, 1980, as amended by Amdt. 260, 49 FR 
6304, Feb. 17, 1984; Amdt. 262, 49 FR 50597, Dec. 31, 1984]