[Code of Federal Regulations]
[Title 9, Volume 1]
[Revised as of January 1, 2007]
From the U.S. Government Printing Office via GPO Access
[CITE: 9CFR121.17]

[Page 807-808]
 
                  TITLE 9--ANIMALS AND ANIMAL PRODUCTS
 
  CHAPTER I--ANIMAL AND PLANT HEALTH INSPECTION SERVICE, DEPARTMENT OF 
                               AGRICULTURE
 
PART 121_POSSESSION, USE, AND TRANSFER OF SELECT AGENTS AND TOXINS
--Table of Contents
 
Sec. 121.17  Records.

    (a) An individual or entity required to register under this part 
must maintain complete records relating to the activities covered by 
this part. Such records must include:
    (1) An accurate, current inventory for each select agent (including 
viral genetic elements, recombinant nucleic acids, and recombinant 
organisms) held in long-term storage (placement in a system designed to 
ensure viability for future use, such as in a freezer or lyophilized 
materials), including:

[[Page 808]]

    (i) The name and characteristics (e.g., strain designation, GenBank 
Accession number, etc.);
    (ii) The quantity acquired from another individual or entity (e.g., 
containers, vials, tubes, etc.), date of acquisition, and the source;
    (iii) Where stored (e.g., building, room, and freezer);
    (iv) When moved from storage and by whom and when returned to 
storage and by whom;
    (v) The select agent used and purpose of use;
    (vi) Records created under Sec. 121.16 or 42 CFR 73.16 (Transfers);
    (vii) For intra-entity transfers (sender and the recipient are 
covered by the same certificate of registration), the select agent, the 
quantity transferred, the date of transfer, the sender, and the 
recipient; and
    (viii) Records created under Sec. 121.19 or 42 CFR 73.19 
(Notification of theft, loss, or release);
    (2) An accurate, current inventory for each toxin held, including:
    (i) The name and characteristics;
    (ii) The quantity acquired from another individual or entity (e.g., 
containers, vials, tubes, etc.), date of acquisition, and the source;
    (iii) The initial and current quantity amount (e.g., milligrams, 
milliliters, grams, etc.);
    (iv) The toxin used and purpose of use, quantity, date(s) of the use 
and by whom;
    (v) Where stored (e.g., building, room, and freezer);
    (vi) When moved from storage and by whom and when returned to 
storage and by whom, including quantity amount;
    (vii) Records created under Sec. 121.16 or 42 CFR 73.16 
(Transfers);
    (viii) For intra-entity transfers (sender and the recipient are 
covered by the same certificate of registration), the toxin, the 
quantity transferred, the date of transfer, the sender, and the 
recipient;
    (ix) Records created under Sec. 121.19 or 42 CFR 73.19 
(Notification of theft, loss, or release);
    (x) If destroyed, the quantity of toxin destroyed, the date of such 
action, and by whom.
    (3) A current list of all individuals that have been granted access 
approval by the Administrator or the HHS Secretary;
    (4) Information about all entries into areas containing select 
agents or toxins, including the name of the individual, name of the 
escort (if applicable), and the date and time of entry;
    (5) Accurate, current records created under Sec. 121.9 or 42 CFR 
73.9 (Responsible official), Sec. 121.11 or 42 CFR 73.11 (Security), 
Sec. 121.12 or 42 CFR 73.12 (Biosafety), Sec. 121.14 or 42 CFR 73.14 
(Incident response), and Sec. 121.15 or 42 CFR 73.15 (Training); and
    (6) A written explanation of any discrepancies.
    (b) The individual or entity must implement a system to ensure that 
all records and databases created under this part are accurate, have 
controlled access, and that their authenticity may be verified.
    (c) All records created under this part must be maintained for 3 
years and promptly produced upon request.