[Code of Federal Regulations]
[Title 45, Volume 4]
[Revised as of October 1, 2007]
From the U.S. Government Printing Office via GPO Access
[CITE: 45CFR1635.3]

[Page 448]
 
                        TITLE 45--PUBLIC WELFARE
 
                 CHAPTER XVI--LEGAL SERVICES CORPORATION
 
PART 1635_TIMEKEEPING REQUIREMENT--Table of Contents
 
Sec.  1635.3  Timekeeping requirement.

    (a) All expenditures of funds for recipient actions are, by 
definition, for cases, matters, or supporting activities. The allocation 
of all expenditures must be carried out in accordance with 45 CFR part 
1630.
    (b) Time spent by attorneys and paralegals must be documented by 
time records which record the amount of time spent on each case, matter, 
or supporting activity.
    (1) Time records must be created contemporaneously and account for 
time by date and in increments not greater than one-quarter of an hour 
which comprise all of the efforts of the attorneys and paralegals for 
which compensation is paid by the recipient.
    (2) Each record of time spent must contain: for a case, a unique 
client name or case number; for matters or supporting activities, an 
identification of the category of action on which the time was spent.
    (c) The timekeeping system must be able to aggregate time record 
information on both closed and pending cases by legal problem type.
    (d) Recipients shall require any attorney or paralegal who works 
part-time for the recipient and part-time for an organization that 
engages in restricted activities to certify in writing that the attorney 
or paralegal has not engaged in restricted activity during any time for 
which the attorney or paralegal was compensated by the recipient or has 
not used recipient resources for restricted activities. The 
certification requirement does not apply to a de minimis action related 
to a restricted activity. Actions consistent with the de minimis 
standard are those that meet all or most of the following criteria: 
actions that are of little substance; require little time; are not 
initiated by the part-time employee; and, for the most part, are 
unavoidable. Certifications shall be made on a quarterly basis and shall 
be made on a form determined by LSC.