[Code of Federal Regulations]
[Title 5, Volume 3]
[Revised as of January 1, 2008]
From the U.S. Government Printing Office via GPO Access
[CITE: 5CFR1830.2]

[Page 320]
 
                    TITLE 5--ADMINISTRATIVE PERSONNEL
 
                 CHAPTER VIII--OFFICE OF SPECIAL COUNSEL
 
PART 1830_PRIVACY--Table of Contents
 
Sec. 1830.2  Requirements for making Privacy Act requests.

    (a) How made and addressed. A request for OSC records under the 
Privacy Act should be made by writing to the agency. The request should 
be sent by regular mail addressed to: Privacy Act Officer, U.S. Office 
of Special Counsel, 1730 M Street, N.W. (Suite 218), Washington, DC 
20036-4505. Such requests may also be faxed to the Privacy Act Officer 
at the number provided on the FOIA/PA page of OSC's web site (see 
1830.1). For the quickest handling, both the request letter and envelope 
or any fax cover sheet should be clearly marked ``Privacy Act Request.'' 
A Privacy Act request may also be delivered in person at OSC's 
headquarters office in Washington, DC. Whether sent by mail or by fax, 
or delivered in person, a Privacy Act request will not be considered to 
have been received by OSC until it reaches the Privacy Act Officer.
    (b) Description of records sought. Requesters must describe the 
records sought in enough detail for them to be located with a reasonable 
amount of effort. Whenever possible, requests should describe any 
particular record sought, such as the date, title or name, author, 
recipient, and subject matter.
    (c) Proof of identity. Requests received by mail, fax, or personal 
delivery should contain sufficient information to enable OSC to 
determine that the requester and the subject of the record are one and 
the same. To assist in this process, an individual should submit his or 
her name and home address, business title and address, and any other 
known identifying information such as an agency file number or 
identification number, a description of the circumstances under which 
the records were compiled, and any other information deemed necessary by 
OSC to properly process the request. An individual delivering a request 
in person may be required to present proof of identity, preferably a 
government-issued document bearing the individual's photograph.
    (d) Freedom of Information Act processing. OSC also processes all 
Privacy Act requests for access to records under the Freedom of 
Information Act, 5 U.S.C. 552, following the rules contained in part 
1820 of this chapter, which gives requesters the benefit of both 
statutes.