[Code of Federal Regulations]
[Title 5, Volume 1]
[Revised as of January 1, 2008]
From the U.S. Government Printing Office via GPO Access
[CITE: 5CFR293.102]

[Page 90-91]
 
                    TITLE 5--ADMINISTRATIVE PERSONNEL
 
                CHAPTER I--OFFICE OF PERSONNEL MANAGEMENT
 
PART 293_PERSONNEL RECORDS--Table of Contents
 
      Subpart A_Basic Policies on Maintenance of Personnel Records
 
Sec. 293.102  Definitions.

    In this part:
    Agency means any executive department, military department, 
Government corporation, Government controlled corporation, or other 
establishment in the Executive Branch of the Government (including the 
Executive Office of the President), or any independent regulatory 
agency;
    Data subject means the individual about whom the Office or agency is 
maintaining information in a system of records;
    Individual means a citizen of the United States or an alien lawfully 
admitted for permanent residence;
    Information means papers, records, photographs, magnetic storage 
media, micro storage media, and other documentary materials regardless 
of physical form or characteristics, containing data about an individual 
and required by the Office in pursuance of law or in connection with the 
discharge of official business, as defined by statute, regulation, or 
administrative procedure;
    Maintain includes collect, use, or disseminate;
    Office means the Office of Personnel Management;
    Personnel record means any record concerning an individual which is 
maintained an used in the personnel management or personnel 
policysetting process. (For purposes of this part, this term is not 
limited just to those personnel records in a system of records and 
subject to the Privacy Act);
    Record means any item, collection, or grouping of information about 
an individual that is maintained by an agency, including, but not 
limited to, his or her education, financial transactions, medical 
history, criminal history, or employment history;

[[Page 91]]

    System of records means a group of records under the control of any 
agency from which information is retrieved by the name of the individual 
or by some identifying number, symbol, or other identifying particular 
assigned to the individual.