[Code of Federal Regulations]
[Title 7, Volume 1]
[Revised as of January 1, 2008]
From the U.S. Government Printing Office via GPO Access
[CITE: 7CFR1.113]

[Page 28-29]
 
                          TITLE 7--AGRICULTURE
 
PART 1_ADMINISTRATIVE REGULATIONS--Table of Contents
 
                    Subpart G_Privacy Act Regulations
 
Sec. 1.113  Times, places, and requirements for identification of individuals 

making requests.

    (a) If an individual submitting a request for access under Sec. 
1.112 has asked that an agency authorize a personal inspection of 
records pertaining to him or her, and the agency has granted that 
request, the requester shall present himself or herself at the time and 
place specified in the agency's response or arrange another, mutually 
convenient, time with the appropriate agency official.
    (b) Prior to inspection of the records, the requester shall present 
sufficient identification (e.g., driver's license, employee 
identification card, social security card, credit cards) to establish 
that the requester is the individual to whom the records pertain. If the 
requester is unable to provide such identification, the requester shall 
complete and sign in the presence of an agency official a signed 
statement asserting the requester's identity and stipulating that the 
requester understands that knowingly or willfully seeking or obtaining 
access to records about another individual under false pretenses is a 
misdemeanor punishable by fine up to $5,000. No identification shall be 
required, however, if the records are required by 5 U.S.C. 552 to be 
released.
    (c) Any individual who has requested access to records about himself 
or herself by personal inspection, and who wishes to have another person 
or persons accompany the requester during this inspection, shall submit 
a written statement authorizing disclosure of the record in the presence 
of such other person or persons.
    (d) Any individual having made a personal inspection of records 
pertaining to the requester may request the agency to provide the 
requester copies of those records or any portion of those records. Each 
agency shall grant such requests but may charge fees in accordance with 
Sec. 1.120.
    (e) If an individual submitting a request for access under Sec. 
1.112 wishes to be supplied with copies of the records by mail, the 
requester shall include with his or her request sufficient data for the 
agency to verify the requester's identity. If the sensitivity of the 
records warrant it, however, the agency to which the request is directed 
may require the requester to submit a signed, notarized statement 
indicating that the requester is the individual to whom the records 
pertain and stipulating the requester understands that knowingly or 
willfully seeking or obtaining access to records about another 
individual under false pretenses is a misdemeanor punishable by fine up 
to

[[Page 29]]

$5,000. No identification shall be required, however, if the records are 
required by 5 U.S.C. 552 to be released. If the agency to which this 
request is directed determines to grant the requested access, it may 
charge fees in accordance with Sec. 1.120 before making the necessary 
copies.

[40 FR 39519, Aug. 28, 1975, as amended at 62 FR 33981, June 24, 1997]