[Code of Federal Regulations]
[Title 32, Volume 2]
[Revised as of July 1, 2008]
From the U.S. Government Printing Office via GPO Access
[CITE: 32CFR197 App C]

[Page 59-60]

                       TITLE 32--NATIONAL DEFENSE

        CHAPTER I--OFFICE OF THE SECRETARY OF DEFENSE (CONTINUED)

PART 197_HISTORICAL RESEARCH IN THE FILES OF THE OFFICE OF THE SECRETARY OF

  Sec. Appendix C to Part 197--Procedures for the Department of State
       (DoS) Foreign Relations of the United States (FRUS) Series

    1. The OSD Records Administrator shall:
    a. Determine the location of the records being requested by the DoS
for the FRUS series under Public Law No. 102-138.
    b. Request authorization from the CIA, NSC, and any other non-DoD
Agency not signatory to the Agreement for the State historians to have
access to such non-DoD Agency classified information expected to be
interfiled with the requested OSD records.
    c. Obtain written verification from the DoS Diplomatic Security
staff of all security clearances, including ``Q'' clearances.
    d. Make all necessary arrangements for the State historians to
access and review OSD files.
    e. Make all necessary arrangements for the State historians to copy
documents selected for use in their research.
    (1) According to appendix F to this part, provide a staff member to
supervise the copying and the copier to be used to copy the documents.
    (2) Compile a list of the documents that were copied by the DoS.
    f. Release all documents copied by the DoS for use in the FRUS still
classified.
    g. Submit to the respective Agency a list of CIA and NSC documents
copied and released to the State historians.
    h. Process requests from the DoS Historian's office for members of
the Advisory Committee on Historical Diplomatic Documentation, who
possess the appropriate security clearances, to have access to documents
copied and used by the State historians to compile the FRUS series
volumes or to the files that were reviewed to obtain the copied
document. Make all necessary arrangements for the Committee to review
any documents that are at the WNRC.
    2. The DoS Historian shall:
    a. Submit requests for access to OSD files to the OSD Records
Administrator, 1155 Defense, Pentagon, Washington, DC 20301-1155. The
request should list the names and security clearances for the historians
doing the research and an explicit description, including the accession
and box numbers, of the files being requested.

[[Page 60]]

    b. Submit requests for access for members of the Advisory Committee
on Historical Diplomatic Documentation to documents copied by the State
historians for the series or the files reviewed to obtain the documents
to the OSD Records Administrator.
    c. Request that the DoS Diplomatic Security staff verify all
security clearances in writing to the Security Manager for the office of
the OSD Records Administrator.
    d. According to appendix F to this part, supply the toner cartridge,
paper, and other supplies required to copy the documents.
    e. Give all copies of the documents to the member of the office OSD
Records Administrator's staff who is supervising the copying as the
documents are copied.
    f. Submit any DoD documents desired for use or pages of the
manuscript containing DoD classified information to the Chief, Security
Review, Executive Services Directorate, 1155, Defense, Pentagon,
Washington, DC 20301-1155 for a declassification review prior to
publication.