[Code of Federal Regulations]
[Title 41, Volume 3]
[Revised as of July 1, 2008]
From the U.S. Government Printing Office via GPO Access
[CITE: 41CFR102-3.175]

[Page 30-31]
 
           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
 
               CHAPTER 102--FEDERAL MANAGEMENT REGULATION
 
PART 102-3_FEDERAL ADVISORY COMMITTEE MANAGEMENT--Table of Contents
 
    Subpart D_Advisory Committee Meeting and Recordkeeping Procedures
 
Sec. 102-3.175  What are the reporting and recordkeeping requirements for an 

advisory committee?

    (a) Presidential advisory committee follow-up report. Within one 
year after a Presidential advisory committee has submitted a public 
report to the President, a follow-up report required by section 6(b) of 
the Act must be prepared and transmitted to the Congress detailing the 
disposition of the advisory committee's recommendations. The Secretariat 
shall assure that these reports are prepared and transmitted to the 
Congress as directed by the President, either by the President's 
delegate, by the agency responsible for providing support to a 
Presidential advisory committee, or by the responsible agency or 
organization designated in the charter of the Presidential advisory 
committee pursuant to Sec. 102-3.75(a)(10). In performing this 
function, GSA may solicit the assistance of the President's delegate, 
the Office of Management and Budget (OMB), or the responsible agency 
Committee Management Officer (CMO), as appropriate. Reports shall be 
consistent with specific guidance provided periodically by the 
Secretariat.
    (b) Annual comprehensive review of Federal advisory committees. To 
conduct an annual comprehensive review of each advisory committee as 
specified in section 7(b) of the Act, GSA requires Federal agencies to 
report information on each advisory committee for which a charter has 
been filed in accordance with Sec. 102-3.70, and which is in existence 
during any part of a Federal fiscal year. Committee Management Officers 
(CMOs), Designated Federal Officers

[[Page 31]]

(DFOs), and other responsible agency officials will provide this 
information by data filed electronically with GSA on a fiscal year 
basis, using a Governmentwide shared Internet-based system that GSA 
maintains. This information shall be consistent with specific guidance 
provided periodically by the Secretariat. The preparation of these 
electronic submissions by agencies has been assigned interagency report 
control number (IRCN) 0304-GSA-AN.
    (c) Annual report of closed or partially-closed meetings. In 
accordance with section 10(d) of the Act, advisory committees holding 
closed or partially-closed meetings must issue reports at least 
annually, setting forth a summary of activities and such related matters 
as would be informative to the public consistent with the policy of 5 
U.S.C. 552(b).
    (d) Advisory committee reports. Subject to 5 U.S.C. 552, 8 copies of 
each report made by an advisory committee, including any report of 
closed or partially-closed meetings as specified in paragraph (c) of 
this section and, where appropriate, background papers prepared by 
experts or consultants, must be filed with the Library of Congress as 
required by section 13 of the Act for public inspection and use at the 
location specified Sec. 102-3.70(a)(3).
    (e) Advisory committee records. Official records generated by or for 
an advisory committee must be retained for the duration of the advisory 
committee. Upon termination of the advisory committee, the records must 
be processed in accordance with the Federal Records Act (FRA), 44 U.S.C. 
Chapters 21, 29-33, and regulations issued by the National Archives and 
Records Administration (NARA) (see 36 CFR parts 1220, 1222, 1228, and 
1234), or in accordance with the Presidential Records Act (PRA), 44 
U.S.C. Chapter 22.